- Salary
- $45k+/yr
- Location
- Michigan, MI, MI, US
- Department
- Management
- Education
- High School
- Source
- GovernmentJobs
Description
~ THIS POSITION IS FOR CURRENT ACTIVE CITY OF DETROIT EMPLOYEES.... to include ARPA & ADMINISTRATIVE SPECIAL SERVICE STAFF EMPLOYEES ~
Under general supervision, organize and expedite routine office activities in the administrative office of a major division of a large department.
- Review correspondence and determines the appropriate method for routing.
- Answer and type responses to routine correspondence.
- Draft replies to non-routine correspondence, subject to the review and approval by superiors in non-technical matters.
- Serve as the liaison between superiors and subordinate staff, other departmental staff, departments and outside agencies.
- Schedule appointments and maintains appointment calendar for superior.
- Screen callers and visitors.
- Record and transcribe important or confidential material.
- Analyze routine but important issues independently, in order to determine the proper method for resolution and expedites remedies.
- Maintain assignment logs for staff, documents action taken, and follows up to ensure timely response.
- Provide information to citizens about departmental, division and section policies and procedures.
- Maintain time keeping and confidential records and files.
- Attends meetings with superiors to record the proceedings, and as required, records verbatim statements.
- Assist staff by providing information about procedures, practices and policies in division.
- Proofread all typed material for grammar, spelling, punctuation and typographical errors before submission to superior.
- Develop and revise the format of forms to facilitate work flow.
- Plan, schedule, review and assign the work of a small group of clerical employees.
- Instruct and train employees on new procedures and/or operations.
Evaluate work performance and administers discipline.
- High school graduation or GED.
- Three (3) years’ of experience in secretarial work that has demonstrated the ability to handle important office duties.
Evaluation Plan
- Interview: 50%
- Evaluation of Training, Experience & Personal Qualifications: 50%
- Total of Interview and Evaluation T.E.P: 100%
Additional points may be awarded for:
- Veteran Points: 0 – 15 points
- Detroit Residency Credit: 15 point
LRD 7/19/2026
Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.
- Knowledge of departmental organization and work functions, practices, procedures, rules and regulations.
- Knowledge of common English usage, grammar, spelling and punctuation.
- Skill in typing with speed and accuracy.
- Skill in exercising tact and discretion.
- Skill in use of common office equipment, personal computers and software.
- Skill in oral and written communication.
- Skill in tactful interaction with departmental personnel and others.
- Ability to draft non-routine original documents.
- Ability to handle routine and some non-routine administrative detail.
- Ability to supervise the work of others.
Physical Demands
The employee generally remains in a stationary position for an extended period of time operating standard office equipment which may include computers, telephones, photocopiers, and fax machines. The employee is expected to move about to accomplish tasks such as opening file cabinets and moving files. Must be able to lift, push, pull, and carry up to (x) pounds.
Work Environment
Work is performed primarily in an office environment. Some work requires travel to meetings, conferences, and other work sites with exposure to seasonal weather conditions.
ACTIVE EMPLOYEES ONLY
PLEASE ATTACH AN UPDATED RESUME AND ANY CERTIFICATIONS
WITH YOUR APPLICATION
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED
