Senior Center Specialist

Description

Now Hiring Part-Time Senior Center Specialist!

The Senior Center Specialist supports the daily operations, programming, and member experience at LIFE Senior Services’ Senior Center. The person in this role helps create a welcoming, engaging environment where older adults can socialize, participate in activities, learn, and access services. 

Duties include program facilitation, member intake, volunteer support, and general administrative tasks.

This role collaborates closely with the Senior Center Director, fellow Specialists, community partners, instructors, and volunteers. 

While facilities have custodial services for major cleaning, the Specialist performs routine light cleaning such as sanitizing high-touch areas and restocking supplies as needed.

Occasional evening or weekend hours may be required for scheduled programs or special events.

PRINCIPAL DUTIES AND RESPONSIBILITIES

The following represents the primary duties performed by this position, though additional tasks may be assigned as needed.

Programming and Member Engagement

• Assist in planning, scheduling, and facilitating center programs, activities, classes, and events.
• Host and support activities by welcoming participants, setting up rooms, ensuring materials are ready, and closing down afterward.
• Occasionally lead a group of seniors on an outing. 
• Help identify member interests and contribute ideas for programming aligned with community needs.
• Provide information to members about the facility, our programs and upcoming activities.

Member Services and Intake

• Greet visitors and members in a friendly, professional manner.
• Conduct member enrollment and maintain accurate intake forms, survey data and      records.
• Assist members with questions and direct them to appropriate LIFE Senior Services      programs as needed.
• Support a positive, inclusive environment for all members and guests.

Administrative and Clerical Support

• Answer phones, take messages, and provide general information about center programs.
• Maintain calendars, schedules, sign-in sheets, attendance logs, and basic data entry.
• Manage clerical tasks such as filing, organizing materials, and maintaining program documentation for grant purposes. 
• Communicate with Senior Center Director, program instructors, volunteers, and partner organizations regarding schedules, room usage, and program needs.

Facility Support and Operations

• Coordinate room setups for classes, programs, and special events.
• Perform routine light cleaning including sanitizing high-touch surfaces, restocking supplies, and keeping activity areas orderly.
• Notify  appropriate personnel of facility issues or unusual activity.
• Support  overall safety of the center and respond appropriately to emergencies.

Volunteer Coordination

• Pleasantly  assist with recruiting, welcoming, and supporting volunteers.
• Provide guidance during activities and help ensure volunteers have what they need to perform their roles effectively.

Requirements

EDUCATION AND EXPERIENCE

• High      school diploma or equivalent required.
• Preferred:      One year of experience in a social, recreational, or community program,      particularly in a licensed health care or senior-serving setting.
• Preferred:      Experience working with older adults, volunteers, or group activities.
• Preferred:      Experience with Microsoft Office Suite.
• Additional      experience in customer service, hospitality, or community outreach is      helpful.

CERTIFICATIONS, LICENSES, REGISTRATIONS

• Valid      Oklahoma Driver’s License and auto insurance.
• Food      handler’s permit (must be obtained after hire).
• CPR      and First Aid training (or willingness to obtain).

SKILLS AND ABILITIES

• Work      effectively both independently and as part of a team. 
• Communicate      clearly and respectfully with diverse groups, including older adults,      volunteers, and community partners, both verbally and in writing.
• Remain      calm, professional, and positive while problem-solving in day-to-day      situations.
• Demonstrate      strong organizational and time-management skills, effectively coordinating      multiple activities in a dynamic, busy environment.
• Be      proactive and adaptable, with a willingness to adjust schedules and      priorities to support needs and changing project demands.
• Possess      basic computer skills, including email, word processing, and data entry.
• Capable      of managing phone coverage and operating standard office equipment (e.g.,      copier, printer.)
• Have      the ability to maintain a positive, professional and pleasant demeanor. 
• Have      the ability to be self-motivated in an unsupervised environment. 

PHYSICAL REQUIREMENTS

• Have      the ability to lift up to 30 pounds.
• Candidate      is fine with sitting, standing, lifting, walking, bending, and has general      mobility.
• Candidate      must have reliable transportation for use during center operations.

WORK ENVIRONMENT