Payroll & HR Process Manager

Own payroll expertise and processes

• Oversee and participate in the end-to-end payroll processes for Belgium (Louvain-la-Neuve and Zaventem) and the Netherlands (Capelle ad IJssel), from payroll input preparation and validation through to final review and issue resolution, ensuring accuracy, timeliness, confidentiality and compliance.
• Act as the subject-matter expert for payroll, employment conditions, social security, taxation and payroll-related matters and specific compensation topics such as warrants, LTI’s, annual bonus plans, special tax status employees,...
• Review complex payroll cases and provide practical recommendations.
• Coordinate effectively with external payroll providers and internal stakeholders.
• Maintain robust payroll controls, documentation, reconciliations and governance.
• Lead inspections and audits
• Coordinate social-security, labour and tax inspections.
• Act as the key contact for internal and external audits relating to payroll, compensation and benefits, HR controls and employee data.
• Track findings, implement corrective actions and strengthen processes to reduce compliance and financial risks.
• Shape compensation and benefits policies
• Contribute to the design, implementation and review of compensation and benefits policies in line with business needs and local requirements.
• Ensure that payroll processes accurately reflect approved policies
• Advise stakeholders on the payroll, tax and social-security impact of compensation and benefits decisions.
• Ensure compliance and continuous improvement
• Own and maintain payroll policies, procedures and guidance for the relevant countries.
• Monitor regulatory developments and assess their impact on payroll processes.
• Translate legal and policy requirements into clear and practical guidance.
• Identify opportunities to simplify, standardise and improve payroll and HR administration processes.
• Lead or contribute to projects involving payroll, HR systems, compensation and benefits, and employee data.
• Support process harmonisation across Belgium and the Netherlands where appropriate.
• Manage stakeholder relationships
• Act as a trusted point of contact for HR, Finance, managers, employees, external providers, auditors and authorities.
• Provide proactive, reliable and strategic advice to management and the Site Leadership Teams on payroll, compensation and benefits, employment conditions, tax and social-security matters, compliance risks and related people decisions.
• Communicate clearly and proactively on sensitive or complex topics.
• Lead and develop the payroll team
• Manage, coach and support the Payroll Officer.
• Set clear priorities, allocate responsibilities and monitor workload.
• Foster a positive, accountable and service-oriented team environment.

 

Qualifications

• Bachelor’s or Master’s degree in Human Resources or related field, or equivalent professional experience.
• Minimum of 10 years of relevant experience in payroll, compensation and benefits, HR operations or a related field, including solid experience managing payroll activities.
• Proven experience overseeing and actively participating in end-to-end payroll processes.
• Strong working knowledge of social legislation, employment conditions, social security, taxation, payroll reporting and year-end processes. Demonstrated expertise in complex compensation and benefits matters, including bonus plans, warrants, long-term incentives, special tax regimes and other payroll-related compensation topics.
• Experience coordinating social-security, labour and tax inspections, as well as internal and external audits.
• Proven ability to establish and maintain effective payroll controls, reconciliations, documentation and governance frameworks.
• Experience managing, coaching or supervising payroll professionals, with the ability to allocate responsibilities, set priorities and monitor workload.
• Experience with eBlox and Protime; strong Excel and data-analysis skills.
• Strong analytical and problem-solving skills, with a high level of attention to detail and accuracy.
• Ability to interpret complex legal, tax and social-security requirements and translate them into clear, practical guidance for stakeholders.
• Demonstrated ability to manage confidential and sensitive employee, payroll and compensation data with discretion and integrity.
• Strong stakeholder-management and communication skills, with the ability to interact effectively with employees, managers, HR, Finance, external providers, auditors and authorities.
• Fluency in English; professional proficiency in French and Dutch.
• Experience in an international, matrix or multi-site environment is an asset.

 

 

 

Full time

 

 

Regular

 

 

Colleague

 

 

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Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.

 

 

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