Financial Services Compliance Officer (To Establish an Eligibility List) (Grade 19)

Under minimal supervision, performs work of moderate difficulty in the preparation and review of bidding documents and contract agreements; provides technical guidance in the interpretation and implementation of procurement law; assures compliance with the County’s procurement and purchasing policies, state and federal laws, rules, and procedures; maintains procurement system; and serves as liaison with Information Technology Services; supervises professional and paraprofessional staff; this position has department specific responsibility.

(Illustrative Only) Prepares, reviews and monitors bid and specifications; solicits bids and quotes; prepares and reviews contracts and purchase agreements for equipment, materials, and services; coordinates with legal counsel on review of bid documents, contractual agreements, and updates to the County’s procurement policies and procedures; creates, develops, evaluates, and implements procurement related policies and procedures; provides technical guidance in the review, development, and implementation of County’s procurement policies and purchasing procedures at a County-wide level; coordinates and work with other departments requesting assistance with the procurement process and with the procurement module; assists in reviewing and testing Oracle produced data, ensuring accuracy; may prepare correspondence for signature or review; researches and analyzes computer related problems of functional areas by evaluating the work flow; maintains approval hierarchy of the current procurement system; supervises, trains and evaluates purchasing and front desk staff; manages/maintains procurement module and provides required user training; may represent department or section, including attendance at Board of Supervisors meetings; maintains high standards of confidentiality; liaison between Financial Services and Information Technology Services; creates, updates, and maintains the department’s web page as needed; regular and reliable attendance is required; performs other duties as assigned.

Knowledge of: County policies and procedures; Arizona State’s procurement policies and procedures; Federal procurement law and procedures; the preparation of bidding documents and specifications for the purchase of equipment, materials or services; the principles of procurement accounting and records retention management; web site development and maintenance

Skill in: Researching, analyzing, and determining computer problems, user needs, and solutions within the Financial Services computer modules; the preparation and maintenance of complex documents, records, and reports; evaluating computer equipment, hardware and software systems; developing comprehensive training manuals and documentation; defining and maintaining system access controls and system security procedures; developing and maintaining comprehensive web site for department; verbal and written communication skills.

Ability to: Communicate effectively verbally and in writing; follow written and verbal instructions; use modern office equipment and computers; in assigning and leading the work of others; perform the essential functions of the job specifications with or without a reasonable accommodation. 

Work Environment
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required.; the job is performed under minimal temperature variations and in a generally hazard free environment.