Office Services Coordinator

Description

The Office Services Coordinator position is a full-time, non-exempt position that reports to the Jackson Office Administrator.

Responsibilities:

•  Receives, sorts and distributes all incoming USPS mail, interoffice mail and packages such as FedEx and UPS.
• Handles all outgoing mail and packages, consisting of applying appropriate postage, assists with certified mail return receipt and other mail services such as FedEx.
• Maintain records and/or logs of incoming packages, supply inventory and postage.
• Responsible for handling various document production (copying, printing, scanning, binding). 
• Assist with special projects and assignments such as closing files, large mailouts and general administrative support.
• Manages and stocks paper, toner and other office supplies.
• Troubleshoot basic office equipment (copies/scanners) problems and coordinates service calls for repairs of equipment.
• Maintains a clean, organized and safe office services environment.
• Handle courier runs when needed.
• Serves as backup to Front Desk Receptionist and Hospitality Services as needed.

Requirements

•  High school diploma required.
• Strong organizational skills and attention detail.
• Solid time management skills and ability to meet deadlines.
• Basic computer skills and proficiency in common office software such as Word, Excel, Outlook.
• Skilled in the operation of mailroom and copy center equipment (postage meter, scanners, copiers, etc.).
• A professional demeanor and ability to work both independently and collaboratively in a fast-paced, service-oriented, professional environment.
• Effective oral communication skills.
• Physical stamina and the ability to lift and move heavy packages as well as push service carts and movable tables and chairs.
• Full-time position, Monday through Friday with a schedule of 8:00AM to 5:00PM, or as otherwise determined by business needs. 

This job description is meant to be a representative summary of the major responsibilities of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.