Data Entry Operator

Data Entry Operator – Job Description (Retail Store)

Position

Data Entry Executive / Back Office Executive

Reports To

Store Manager / Accounts Department

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Job Purpose

To ensure accurate entry and maintenance of all product, purchase, stock and sales data in the store system.

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Key Responsibilities

1. Product Master Management

• Create new product entries in software.
• Update MRP, cost price, barcode and category.
• Ensure correct GST and HSN codes.

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2. Purchase Entry

• Enter supplier invoices in system.
• Verify purchase quantity and price.
• Ensure stock updates correctly in inventory.

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3. Stock Management

• Maintain accurate stock records.
• Update stock adjustments and damages.
• Support during stock audits and physical counts.

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4. Price Updates

• Update new MRP or cost price changes.
• Ensure POS reflects correct pricing.
• Coordinate with floor team for label updates.

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5. Reports & Data Support

• Generate reports for management:
  • Daily sales
  • Category sales
  • Dead stock
  • Fast moving items
• Assist accounts with purchase and sales data.

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6. Vendor Documentation

• Maintain supplier invoice records.
• File purchase bills systematically.

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Daily Tasks

• Enter daily purchase invoices.
• Create new SKUs.
• Correct barcode errors.
• Generate daily sales report.
• Check stock mismatches.

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Skills Required

• Good knowledge of Excel and retail software.
• Fast typing speed.
• Attention to detail.
• Basic understanding of GST and retail billing.

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Preferred Experience

• 1–3 years in retail back office / supermarket operations.

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Performance KPIs

• Data accuracy
• Timely invoice entry
• Stock mismatch reduction
• Report preparation speed

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