Project Administrator

Summary

The Project Administrator completes the processes involved in initiating projects, processing change orders, invoicing, collections, and project closeout. The work is highly precise in nature and requires work to be completed with very strong attention to detail and in a timely manner. This position reports to the assigned Project Administration Manager and supports the department, Directors, Area Manager, and project/service team members. The Project Administrator accomplishes tasks with organizational objectives, and project specifics. Responsibilities can cover all aspects of administration, including but not limited to customer interfaces and report preparation. This position requires support of projects, communication, documentation, and standardizing processes to reach department goals. The Project Administrator coordinates the flow of information amongst teams, external organizations, and leadership while maintaining highly effective working relationships with other departments. It is vital for the Project Administrator’s work to be extremely accurate and of high quality.

Benefits
· 401(k) program with discretionary safe harbor (no contribution required)
· Excellent health, dental, and vision insurance
· 8 Paid holidays
· Collaborative and supportive culture

Responsibilities

· Prompt accurate project initiation

· Precise review of change order entries

· Prompt and accurate project billing

· Accounts receivable/collections

· Utilize role-specific software and technology, including Procore and Vista, to support daily job responsibilities

· Provide basic status reporting and respond to requests for information to all internal and external customers

· Ensure administrative processes for projects are run in compliance with the organization’s requirements

· Provide administrative support to facilitate the planning and coordination of activities for projects, documentation, and provide any information needed

· Read contracts and extract requirements – specific billing instructions and payment terms

· Prepare correspondence for signatures as needed

· Strong written and verbal communication

· Maintain a high level of organization and attention to detail

· Physical demands include long hours sitting, using a computer, standing, pulling/pushing, walking, lifting, and climbing

· Job requires intermediate computer proficiency and advanced critical thinking skills

· Other duties, activities, and responsibilities may vary and change as assigned

Education and Experience

· Associate's degree in Business Administration or a related field preferred

· 3+ years of experience in accounting and/or administrative function preferred

· Relevant work experience may substitute for the degree

Work Authorization
Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H-1B, O-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment visa at this time.