Procurement Specialist

Description

POSITION OBJECTIVE:  

Directly manage the flow of the company’s supply of products and services. Responsibilities including strategizing cost-effective deals and suppliers, ensuring that vendors are meeting customer specifications and addressing delivery issues, and comparing bills with purchase orders for accuracy and for discovering the most cost-effective and efficient ways to supply the operation with materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Devise and cultivate efficient sourcing strategies, cultivating multiple options to drive the best possible cost for the site
• Build relationships with current and potential suppliers, initiating business when necessary or simply developing a contact for future partnership possibilities.
• Work closely with vendors and suppliers to negotiate the best possible terms for the site, leveraging relationships, competitor rates and industry knowledge.
• Oversee and approve the ordering of all necessary supplies and services for the site and finalize purchase details on orders and deliveries.
• Thoroughly read and comprehend existing contracts, ensuring site execution as necessary and seeking alternative terms or amendments when the time becomes advantageous to the site.
• Track and monitor other departmental metrics and update metrics directly tied to procurement to reduce expense.
• Work with the Quality and Production Department Leaders to collaborate on specifications required by customers and seek alterations when necessary.
• Monitor site and external data and trends in order to anticipate unfavorable events and offer control strategies to mitigate risk.
• Analyze current and potential contacts or agreements for possible risk or increases. Work with suppliers and vendors to mitigate and drive down cost.
• Manage and optimize spending and work with departments to cultivate an environment of long-term savings.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Track the status of requisitions, contracts, and orders and be able to update other departments on the status when necessary
• Other duties as assigned

Requirements

EDUCATION, TRAINING & EXPERIENCE:

• Associates or Bachelor’s degree in related field preferred
• Experience in Role: 3 Years
• Experience in Industry: 3-5 Years
• Supervisor Experience: N/A
• Lean Certified: Preferred, not required

SKILLS, KNOWLEDGE & ABILITIES:

• Strong Interpersonal Skills
• Data Analyzation
• Monitoring and Controlling Resources
• Evaluation of Compliance Standards
• Organizing, Planning and Prioritizing
• Decision-Making/Problem Solving
• High Level of Integrity
• Computers and Electronics including a strong functionality of computers, laptops, copiers, cell phones as well as the ability to operate Microsoft Office and the Internet on applicable devices
• Knowledge gained through on the job training of company products, policies, and procedures
• Ability to pay close attention to detail
• Skill in operating various equipment as needed to perform the job
• Skill in multitasking and time management
• Ability to function cooperatively and effectively in a team environment with peers and personnel in other departments
• Ability to keep company and customer information that is discussed or viewed while under employment with Truvant confidential
• Ability to adhere to all regulatory and company policies, procedures, work instructions including but not limited to: Truvant policies, customer specific policies, ISO, GMP’s, USDA, regulatory food safety and food defense

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:

• Must be able to read documents, printouts, computer screens and other communication
• Must be able to hear well enough to communicate with co-workers
• Must be able to reach, touch, grasp
• Must be able to stand and/or walk for prolonged periods of time
• Must be able to climb, stoop/kneel, lift, pull and push
• The physical ability to sit for prolonged periods of time, sometimes up to 90%
• The visual ability to identify small components at close range or other objects at a distance
• Must be able to conduct yourself in a safe manner to avoid accidents while on the production floor
• Must be able to work in various environments based on building location and products. 
• Level of Physical Requirements: Sedentary to medium work level; lifting and positioning weight loads up to 35 pounds

TRAVEL REQUIREMENTS:

• 0-25% - Travel may be required to support business needs