Parts Technician

DEFINITION / GENERAL PURPOSE:

Under general direction, the Parts Technician performs essential clerical duties of the Fleet Maintenance Department to ensure efficient and effective services to the City's vehicle and equipment fleet.

SUPERVISION RECEIVED AND EXERCISED:

Receives general supervision from the Fleet Superintendent/Lead Mechanic.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Principal duty is to oversee the daily clerical duties of the Fleet Maintenance Department.

Plans, organizes and coordinates Fleet Maintenance preventative maintenance program ensuring efficient and effective service to all City Departments.

Participates in the development and administration of the Fleet Maintenance Department Budget, Capital Improvement Plan and Capital Outlay Plan.

Serves as Fleet Maintenance liaison with Finance, Public Works and other Departments.

Develops and maintains office forms and procedures, and assists with administrative tasks involving personnel, budgeting and facilities.

Foster and maintain functional harmony between Fleet Maintenance and other City Departments.

Responsible for input of work orders into computer program for department invoicing and distribution. Work orders and computer-generated invoices will be completed on a daily basis.

Responsible for ordering parts and maintaining internal inventory of parts as required to include reconciliation of check requests and invoices with Finance as required.

Prepares and schedules preventative maintenance, dealer/manufacturer recalls and warranty work with City Departments.

Prepares monthly preventive maintenance schedule and monthly vehicle inspection (MVI) schedule for distribution to City Departments.

Prepares monthly reports for Finance and other City Departments as requested.

Request vehicles / trailer titles and license plates as required.

Perform end of fiscal year stock inventory and submit to the Finance Department.

Performs clerical duties including operating office machinery, answering phone/mail, responding to email, preparing reports, memoranda and other documents with emphasis to content, accuracy and completeness.

Performs other essential duties as determined by the Fleet Superintendent to achieve successful operations and mission accomplishment of the department and City as a whole.

Regular and timely attendance is an essential job function. It is an essential function of this position that you report to work on time and work your scheduled hours.

PERIPHERAL DUTIES:

Operation of city vehicles to include pick up and delivery of vehicles, equipment and parts.

Other duties as assigned.

DESIRED MINIMUM QUALIFICATIONS:

Education and Experience:

Graduation from high school or GED equivalent; AND

Specialized course work in general office practices such as typing, filing, accounting and bookkeeping; AND

Two (2) years of increasingly responsible related experience preferred; AND

Must possess a current Texas Driver's License;

Any equivalent combination of related education and experience.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of computers and electronic data processing;

Knowledge of modern office practices and procedures;

Knowledge of accounting principles and practices;

Skill in operation of listed tools and equipment;

Ability to effectively meet and respond with/to the public and City Departments;

Ability to communicate effectively verbally and in writing;

Ability to handle stressful situations.

SELECTION GUIDELINES:

Formal application; review of education and experience; oral interview; background check; successful completion of a drug screen; job related test may be required.

TOOLS AND EQUIPMENT USED:

Frequent use of personal computer, including word processing, database and spreadsheet programs; calculator, telephone, copy machine and fax machine.

Motorized vehicles.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 50 pounds and may be required to on occasion stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally is exposed to fumes or airborne particles, and toxic or caustic chemicals.

The noise level in the work environment is moderately noisy.