Procurement Coordinator

Overview

Knowledge Services is hiring for a detail-oriented and self-driven Procurement Coordinator for a 6-month contract (potential for extension).

 

Location: Downtown Indianapolis, IN Schedule: Hybrid (2 days onsite / 3 days remote after training) Duration: 6-Month Contract with Opportunity for Extension Training: On-site in Indianapolis, IN Pay Rate: $24.00/hr

Responsibilities

The Procurement Coordinator Responsibilities include:

• The Procurement Coordinator is responsible for supporting procurement operations through supplier onboarding, contract administration, spend analysis, sourcing support, reporting, and procurement process coordination.

• This role serves as a key point of contact for internal stakeholders and suppliers and requires exceptional organization, professionalism, attention to detail, and communication skills.

• The ideal candidate is a highly organized self-starter who can independently manage multiple priorities, proactively identify solutions, and communicate effectively with stakeholders at all levels of the organization.

• Success in this role requires strong analytical abilities, sound judgment, resourcefulness, and a commitment to delivering excellent customer service. This position reports to the Director of Procurement and has no direct reports.

• Coordinate and support procurement team with any purchasing administration, research, vendor communications, and document development.• Analyze bids, supplier proposals, and organizational spend data to identify cost savings, process efficiencies, and sourcing opportunities.• Purchase goods and services for the National Office while ensuring compliance with procurement policies and procedures.• Prepare, maintain, and distribute procurement reports, metrics, dashboards, and analyses for leadership and internal stakeholders.• Support supplier onboarding activities and maintain accurate supplier master data.• Assist with the implementation, administration, and ongoing maintenance of the contract management system.• Manage the procurement mailbox and respond professionally and promptly to inquiries from internal customers and external suppliers.• Build and maintain positive working relationships with stakeholders across all organizational levels, serving as a trusted procurement resource.• Coordinate multiple projects and priorities simultaneously while meeting tight deadlines with minimal supervision.• Assist procurement team with any process improvement opportunities that enhance efficiency, compliance, and stakeholder experience.• Perform other duties as assigned.

Qualifications

The Procurement Coordinator Required Qualifications include:

• Must have experience supporting procurement, purchasing, supply chain, contract administration, or supplier management

• Must have experience with Oracle Cloud Financials and Purchasing system 

• Required Education - High school diploma or equivalent. Bachelor’s degree preferred.

• Strong written and verbal communication skills with the ability to communicate professionally and effectively with executives, managers, staff, suppliers, and external partners.• Exceptional organizational and time-management skills with a demonstrated ability to manage multiple priorities and meet deadlines.• Strong analytical, problem-solving, and critical-thinking abilities.• High level of professionalism, discretion, and attention to detail.• Demonstrated ability to work independently, take initiative, and proactively solve problems.• Resourceful and adaptable with the ability to navigate ambiguity and identify practical solutions.• Proficiency in Microsoft Office applications, particularly Outlook, Word and Excel.• Strong customer service orientation and commitment to responsive stakeholder support.• Experience working with procurement reporting, data analysis, and process improvement initiatives is preferred, but not required.

 

Key Competencies• Professional Presence | Demonstrates professionalism, sound judgment, and credibility in all interactions. Represents the Procurement function with integrity and confidence.• Organization & Planning | Effectively prioritizes work, manages competing deadlines, and maintains accurate records and documentation.• Communication Excellence | Communicates clearly and professionally in both written and verbal formats. Tailors messaging appropriately for various audiences and organizational levels.• Initiative & Resourcefulness | Identifies challenges proactively, research solutions, and takes ownership of driving work forward with minimal direction.• Problem Solving | Evaluates information, identifies root causes, and develops practical recommendations and solutions.• Stakeholder Focus | Builds strong relationships and provides responsive, high-quality support to internal and external stakeholders.• Accountability | Takes ownership of responsibilities and consistently delivers accurate, timely, and high-quality work.

 

 

Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation for any part of the application or hiring process, please contact [email protected]. 

 

Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply. 

 

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