Job Description:

Position Purpose

The Inventory Coordinator supports inventory and logistics operations by ensuring shipments, delivery milestones, and inventory transactions are recorded accurately and on time.

This role is responsible for monitoring shipment activity, maintaining accurate records in OTM and NetSuite, supporting inbound and outbound logistics processes, and helping ensure compliance with Nextracker’s procedures, Incoterms, title-transfer requirements, and audit controls.

The coordinator will work closely with Inventory, Logistics Operations, OTM support, internal business teams, and freight forwarders/3PL partners to resolve discrepancies, improve shipment visibility, and support timely IR/IF transactions.

Key Responsibilities

• Review shipments for missing, delayed, or incorrect OTM milestones.
• Compare freight forwarder delivery records with OTM  data.
• Coordinate with Logistics Operations to obtain shipment schedules, pickup confirmations, delivery information, and supporting documentation.
• Follow up with freight forwarders, in coordination with Logistics Operations, to ensure all required milestones are updated accurately and on time.
• Coordinate with the OTM team to resolve system issues, missing milestones, and transaction exceptions.
• Maintain an open-issue tracker and follow up through resolution.
• Provide regular status updates and escalate overdue or high-risk issues.
• Support month-end and quarter-end reconciliation activities.
• Identify shipments that may impact inventory receipts, fulfillments, revenue transactions, payment processing, audit compliance, or delivery visibility.
• Process inventory receipts and fulfillments in NetSuite in accordance with Incoterms, title-transfer, and risk-of-loss requirements.
• Maintain accurate and timely inventory transaction records in NetSuite.
• Validate shipment, ASN, receipt, and fulfillment data for completeness and accuracy.
• Support SOX and other audit requirements by maintaining appropriate documentation and audit trails.
• Collaborate with 3PL partners and internal teams to improve data accuracy, service levels, and operational performance.
• Prepare and maintain Excel, Power BI, and other operational reports.
• Support process improvements and other special projects assigned by management.

Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Looking for 5+yrs experiences
• Prior experience in logistics, inventory management, supply chain operations, or a related field is preferred but not required. Entry-level candidates who are eager to learn, highly detail-oriented, analytical, and strong problem-solvers are encouraged to apply.
• Strong analytical, problem-solving, and data-reconciliation skills.
• Excellent attention to detail and ability to manage multiple priorities.
• Experience with ERP and transportation management systems; NetSuite and OTM experience is preferred.
• Strong Excel skills; experience with Power BI and reporting tools is preferred.
• Understanding of global logistics, 3PL operations, Incoterms, and title-transfer concepts is a plus.
• Strong written and verbal English communication skills.
• Excellent organizational and follow-up skills.
• Ability to work independently and collaborate effectively with teams across different time zones.
• Knowledge of logistics processes and continuous improvement practices.

At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.

We are Nextpower