- Location
- Research Triangle Park, NC · Durham, North Carolina, United States
- Workplace
- Onsite
- Department
- People Operations
- Seniority
- Manager
- Experience
- 2+ years
- Source
- Greenhouse
Description
Vulcan Elements is manufacturing American rare-earth permanent magnets for a secure, resilient future. With a focus on national security and economic resiliency, we serve critical industries such as defense, aerospace, and automotive powering a high-technology future. Vulcan Elements is building a team of ambitious professionals committed to Mission Focus, Technical Excellence and Transparency.
As an Office Manager you will be responsible for a wide range of operational functions, including:
Responsibilities
- Oversee general office operations and communicate to management office status, needs, and initiatives
- Coordinate onsite visits by vendors and service providers
- Ensure office and kitchen supplies are stocked and in working condition - snacks, beverages, kitchen supplies, office supplies, and printer are fully stocked and well-organized
- Manage office supply budgets, vendor coordination, and logistics
- Monitor inventory regularly and place orders proactively to avoid shortages
- Maintain cleanliness and organization of kitchen and common areas
- Coordinate various events with the People team, assist with ordering catered meals for various onsite meetings (company events, onboarding, celebrations, and offsites)
- Assist with event budgets, vendor coordination, and logistics
- Greet and welcome all guests, clients, and visitors in a warm and professional manner
- Manage visitor sign-in procedures and ensure building security protocols are followed
- Support general administrative tasks across departments as needed
- Assist leadership and team members with calendar management and scheduling
Responsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the business
Qualifications
- 2+ years of experience in office management, administrative, or operations role
- Strong organizational skills with exceptional attention to detail
- Warm, outgoing personality with a passion for creating a positive workplace environment
- Ability to juggle multiple priorities and pivot quickly in a fast-paced environment
- Proficiency with calendar tools (Teams, Outlook) and general office software
- Reliable and committed to being onsite Monday through Friday
Must be a U.S. Person due to required access to U.S. export-controlled information or facilities
