Job Summary

The Strengthening Infectious Disease Detection Systems (STRIDES) Ghana Program Officer will support project implementation by providing administrative assistance and program management functions to ensure that the various aspects of the STRIDES Activity in Ghana stay on schedule and within budget. The Program Officer will collect, compile, and analyze information relevant to project activities; S/He will provide administrative and project support, contributes to project-related communication and coordination, and may monitor project budgets. Reporting to the STRIDES Ghana Project Director, the Program Officer will support compliance-related documentation and tracking of subcontractor deliverables, coordinates with the technical team, prepares presentations, and supports other related project objectives and deliverables.

Accountabilities:

Programmatic Administration:

• Collaborates with the STRIDES project management team to assist in ensuring project needs and requirements are met.
• Provides support to project management, such as planning for and arranging meetings and conference room setup, supporting travel requests, and taking on sub-task assignments.
• Collects existing information (metrics, data, etc.) for use in reports, reaching out to sub- contractors and partners for external information.
• Maintains distribution list for project reports.
• Facilitates communication by answering partner inquires and ensures internal project websites are current.
• Coordinates assigned project activities and may conduct research to achieve project goals.
• Assists in the management of the project calendar to ensure project deadlines are being achieved.
• Sets up and maintains electronic and physical project files.
• Sends reminders to keep team on track with reporting deadlines and technical deliverables.
• Provides administrative support to projects as needed by writing and reviewing reports on a quarterly basis.
• May support the project team administratively to provide high quality deliverables to the donor.
• Fulfills other administrative and special project duties as assigned.

Finance Support:

• Assists with the coordination and tracking of performance against Financial Cost Objective (FCO) ID, project timelines, budget, objectives, and deliverables.
• Assists the project team with the coordination of budgets.
• Collects, compiles, and analyzes cost information relevant to the STRIDES project.
• Serves as the project liaison to internal units such as finance, contracts, centers, etc.

Applied Knowledge & Skills:

• Basic knowledge of concepts, practices, and procedures with project design.
• Strong oral and written communication skills.
• Demonstrated proficiency with Microsoft Office suite software.
• Ability to solve problems and recommend corrective action as needed.
• Strong organizational skills and attention to detail needed to adhere to project deadlines.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write, and speak fluent English

Problem Solving & Impact:

• Works on problems of limited to moderate scope that require a review of various factors.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Builds rapport with internal and external contacts.
• Decisions may cause delays and affect a work unit or area within a department.

Supervision Given/Received:

• Receives general instructions on routine work, detailed instructions on new projects or assignments.
• Uses independent judgment in determining workflow and priorities.
• Reports to STRIDES Ghana, Project Director

Education:

• Bachelor's degree or its international equivalent in Civil Society, Communication and Law, Economic Development, Education, Health, Research, Technology, and Youth or a related field.

Experience:

• Typically requires a minimum of 2+ years of relevant experience supporting projects and/or a technical practice area.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• Prior experience using Microsoft Office Suite preferred.

The expected hiring salary range for this role is indexed  to USD 9,000 - 13,000 for annual  basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay,  and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

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