Fleet Coordinator

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Position Summary:

• Coordinate vehicle allocation, maintenance scheduling, contractual management, and driver safety to ensure safe and efficient fleet operations.

• Support compliance, cost control, reporting, and administrative activities related to company fleet management.

• Serve as the primary point of contact for fleet-related inquiries, driver support, and internal coordination.

• Collaborate with internal stakeholders, vendors, and service providers to maintain operational excellence and service quality.

Key Responsibilities:

• Coordinate daily fleet operations, vehicle allocation, and transportation support.

• Manage vehicle maintenance, inspections, registrations, insurance, and service records.

• Coordinate with internal stakeholders, leasing companies, and maintenance providers.

• Monitor fuel usage, mileage, fleet utilization, and operational costs.

• Handle fleet-related service requests, incident reports, and emergency support.

• Maintain accurate fleet inventory and compliance documentation.

• Support budget tracking, invoice processing, and reporting activities.

• Ensure compliance with safety standards and company transportation policies.

• Collaborate with internal stakeholders to support efficient fleet and workplace operations.

• Identify opportunities for service improvement and operational efficiency.

Candidate specification

• Strong communication and coordination skills with drivers, vendors, and internal stakeholders.

• Knowledge of fleet operations including vehicle allocation, maintenance, fuel tracking, registration, and compliance.

• Ability to manage vendors, transportation issues, and operational disruptions efficiently.

• Strong organizational and multitasking skills with accurate record and documentation management.

• Basic understanding of budgeting, invoice processing, and fleet cost control.

• Awareness of transportation safety standards, regulations, and incident management.

• Ability to analyze fleet utilization, fuel usage, and operational performance.

• Proficiency in Microsoft Excel, Word, Outlook, and SharePoint.

• Team-oriented, customer-focused, self-motivated, and adaptable in a fast-paced environment.

Client:

Solventum

Job Profile:

Administrative Assistant -B4

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Location:

On-site –Tokyo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.