- Location
- Ngee Ann Polytechnic, Clementi Campus, Singapore
- Type
- Full-time
- Department
- IT
- Seniority
- Senior
- Closing date
- Today
- Source
- Workday
Description
[What the role is]
This is a 2-year contract for an Senior Executive, Admin position with the Digital Services & Technology Office.[What you will be working on]
Your responsibilities will include, but are not limited to, the following:
- Manage Assets in accordance with FIN’s policies and procedures, e.g. annual Physical Verification Exercise, Low-Value Asset Declaration, Write-off and Disposal of Assets, AUC conversion to Fixed Assets in the system
- Lead the annual Asset Physical Verification Exercise.
- Review and oversee the bi-annual asset disposal exercises.
- Manage procurement approval for AOR, QAA, Variation & Small Value Purchases (SVP)
- Manage Master Procurement Records/CC Portal, email-in of SVP, direct billing, Purchase Order (PO) Details
- Assist with collation of data for internal and external returns to Finance Office and other government agencies.
- Review and implement improvement to internal procurement and administrative processes
- Assist with General Office Administration as a Covering Officer during colleague’s absence.
[What we are looking for]
- Experience in fixed assets management and annual physical verification exercise
- Experience in admin and procurement in Schools / Admin Departments in Institutes of Higher Learning is an advantage
- Effective team player who can collaborate and complete tasks efficiently as a team
- Initiative to work on improvements to own job areas as well as contribute actively to the Team’s overall performance
- Meticulous, strong admin skills, able to multi-task and complete tasks assigned with a sense of urgency
- Good spoken and written English and communication skills is a must
- Proficient in MS Office (Excel, Word, Outlook), SharePoint, and OneDrive
- IT savvy with prior experience in automation and a drive for innovation and continuous improvement initiatives to enhance operational efficiency
- Proficiency in the use of AI tools is a plus
- Able to work with different stakeholders within Department especially with Finance Office.
- Eager to learn and grow with Digital Services & Technology Office
Skills
ExcelProcurement