Office Assistant

Job Description

Job Title: Office Assistant

Location: London, United Kingdom

Join Us!!

We are looking to secure the services of an experienced and motivated Office Assistant to support the smooth and efficient operation of our Linxon UK offices. This role is essential in enabling our teams to work effectively by providing high‑quality administrative, onboarding, and office coordination support.

You will be part of the Linxon Business Support function, working closely with the Office Manager and wider UK team. As our Office Assistant, you will thrive in a fast‑paced environment, managing multiple activities simultaneously, and contributing to the overall employee experience across our UK locations.

In this role, you will be responsible for ensuring the office operates efficiently, supporting new starters, managing supplies, and serving as a key point of contact for day‑to‑day office requirements.

What will you do?

Administrative & Office Coordination

- Act as the central point of contact for team queries, redirecting as required.

- Ensure the Linxon offices operate smoothly and efficiently.

- Manage office supplies, stock levels, business cards, branding items, and sundry materials.

- Manage post, deliveries, and outgoing mail.

- Maintain accurate records including asset registers (IT equipment and mobiles).

Onboarding & Offboarding

- Support the full onboarding process for new starters, including laptop/IT setup, equipment allocation, email list updates, leave management updates, and drafting announcements.

- Deliver office and workplace inductions.

- Manage offboarding including retrieval of equipment, updating systems, and cancelling company credit cards.

Business Support Activities

- Coordinate meeting room bookings and act as local point of contact for the UK offices.

- Maintain competency databases and collate DBS / Right to Work documentation.

- Provide administrative support as required to the Office Manager and wider Linxon teams.

- Support with project administration where needed.

Experience Required

- Minimum 2 years’ experience in a similar administrative or office‑support role.

- Strong organisational, communication, and time‑management skills.

- Excellent IT literacy (including MS Office; Oracle experience preferred).

- Ability to work independently, manage workload and prioritise effectively.

- Strong attention to detail and ability to multitask.

Competencies / Skills Required

- Excellent interpersonal skills.

- Strong verbal and written communication.

- Problem‑solving and critical thinking.

- Ability to learn new systems quickly.

- High degree of accuracy and attention to detail.

- Customer‑service mindset.

Other Position-Specific Characteristics

- Can‑do attitude and willingness to support a wide range of tasks.

- Ability to build strong internal relationships.

- Flexible and adaptable.

- Able to work across two office locations if required.

Formal Education and Training

- Business administration qualification or equivalent experience.

About Linxon

Shaping energy solutions to empower sustainable connectivity.

We combine Hitachi Energy’s deep technological knowledge with AtkinsRéalis’s project‑management expertise to create a company dedicated to substations – we are Linxon.

Our vision is to deliver world‑class turnkey substation projects using leading‑edge technologies while maintaining the highest standards of safety, quality, and collaboration.

Building the infrastructure to power the world – we are Linxon!

#Linxon

Worker Type

Employee

Job Type

Regular

At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.