Payroll Specialist

Position Summary

The Payroll Specialist is responsible for processing accurate and timely payroll in a high-volume, multi-state environment supporting multiple operating companies within the HVAC, Electrical, and Plumbing industry. This role manages payroll activities across 4 to 5 FEINs, ensuring compliance with payroll tax regulations and company policies. The ideal candidate will have 5 to 6 years of payroll experience, expertise with ADP Workforce Now, advanced Excel skills, and a strong commitment to accuracy and customer service.

Key Responsibilities:

• Process weekly and bi-weekly payroll in a high-volume environment, ensuring accuracy and timely completion.
• Utilize ADP Workforce Now to manage payroll processing, on a weekly and bi-weekly schedule.
• Review and validate payroll data, including timekeeping records, overtime, commissions, bonuses, incentive pay, piece-rate, and reimbursements.
• Audit payroll reports and identify discrepancies prior to payroll transmission.
• Daily processing of manual checks for payroll adjustments and terminations.
• Ensure compliance with federal, state, and local payroll laws and company policies.
• Administer wage garnishment process through full-service ADP Garnishment Service.
• Research and resolve payroll-related inquiries from employees, managers, Human Resources, and Finance.
• Prepare payroll-related reports and perform data analysis using Excel.
• Assist with payroll audits, process improvements, and system enhancements.
• Assist with payroll, 401k and workers compensation audits.
• Report daily activities and issues to the department supervisor.
• Maintain the confidentiality and integrity of employee payroll information.
• Attend weekly department meetings for training and to discuss current issues, positive feedback, and areas of improvement

Qualifications:

• High School Diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.
• 5 to 6 years of payroll processing experience in a high-volume environment.
• Experience processing payroll for multiple companies/entities with 4 to 5 FEINs in a multi-state environment.
• Hands-on experience with ADP Workforce Now, payroll processing and reporting.
• Strong knowledge of payroll tax regulations, wage and hour laws, garnishment administration, and federal, state, and local compliance requirements.

• Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables)

• Experience managing payroll audits, balancing payroll registers, and reconciling payroll-related accounts.
• Strong analytical, organizational, and problem-solving skills.
• Ability to prioritize multiple tasks and meet strict payroll deadlines.
• Confidentiality in handling sensitive financial information.
• Excellent verbal and written communication skills.
• Certified Payroll Professional (CPP) certification preferred.

Benefits:

• Competitive salary with performance-based incentives.
• Health insurance: Comprehensive medical, dental, and vision coverage.
• Retirement plan: 401(k) with company match.
• Paid time off: Generous vacation, holidays, and sick leave.
• Career growth: Opportunities for ongoing training and professional development.
• Company culture: A supportive and dynamic environment that values teamwork and employee satisfaction.