Administrative Assistant

 

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.  We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

Key Responsibilities

• Manage complex executive calendars, scheduling priorities, and meeting coordination for two senior leaders.
• Coordinate internal and external meetings, leadership forums, team events, offsites, town halls, and employee engagement activities.
• Arrange travel, meeting logistics, catering, supplies, and other event-related needs.
• Prepare professional presentations, reports, communications, and meeting materials.
• Support leadership communications and team-wide announcements.
• Maintain Outlook delegate access, shared mailboxes, distribution lists, and other administrative processes.
• Consolidate information from leadership teams and assist with reporting and presentation development.
• Track action items, deadlines, deliverables, and follow-up activities across multiple teams.
• Compile, organize, and distribute information to support leadership decision-making.
• Serve as a trusted point of contact for internal stakeholders and business partners.
• Handle confidential and sensitive information with professionalism and discretion.

Basic Qualifications

• High school diploma or equivalent.
• Typically, four to five years of experience in administrative and support staff activities

Preferred Qualifications

• Experience supporting senior leaders, executives, or technology organizations.
• Strong organizational, prioritization, and time management skills.
• Ability to manage multiple projects, competing priorities, and deadlines simultaneously.
• Strong problem-solving skills and a proactive approach to administrative support.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Strong presentation development and reporting skills, particularly using PowerPoint and Excel.
• Excellent written, verbal, and interpersonal communication skills.
• High level of accuracy, attention to detail, and confidentiality.
• Experience coordinating events, meetings, and leadership communications.
• Experience supporting office operations and driving team effectiveness through strong coordination skills.
• Experience leveraging Microsoft Copilot or other AI-powered productivity tools is preferred but not required.
• Experience supporting leaders within financial services, technology organizations, or other highly regulated industries is preferred.

Location Expectations 
This role requires working from a U.S. Bank location three (3) or more days per week.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits: 

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)

• Basic term and optional term life insurance

• Short-term and long-term disability

• Pregnancy disability and parental leave

• 401(k) and employer-funded retirement plan

• Paid vacation (from two to five weeks depending on salary grade and tenure)

• Up to 11 paid holiday opportunities

• Adoption assistance

• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $21.25 - $28.32

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.