Accounts Payable Specialist

Job Description:

Position Summary

As a key member of the ITW Hartness Finance Team, the Accounts Payable Specialist is responsible for the vendor invoice entry and disbursement process, credit card and expense reporting management, and other related accounting duties.  The AP Specialist will work with colleagues to ensure that proper approvals are obtained to support vendor invoice entry and processing. The AP Specialist will perform weekly disbursements to vendors which will include check, ACH, and wire disbursements as well as monthly netting payments to intercompany affiliates.  The AP Specialist will be responsible for administering the Company’s AmEx credit card program as well as managing the Concur Expense reporting process.  The AP Specialist will help drive efforts to simplify processes and will support and perform other Accounting-related tasks as needed.

Key Responsibilities

• Accounts Payable

  • Obtain proper approvals for all vendor invoices

  • Responsible for accurate and timely vendor invoice entry

  • Process weekly disbursements (check, ACH, and wire)

  • Intercompany netting payment processing

  • Work with vendors on invoice, credit memo, and payment inquiries

  • Setup new vendors and maintain existing vendors 

  • Provide exemption certificates to vendors to exclude exempt purchases from sales tax

  • Obtain and maintain W-9s for all vendors and submit 1099 data to Corporate annually

• Credit card and Expense Report management

  • Administer AmEx credit card program, including new card issuance, supporting existing card holders, and ensuring cardholder compliance with corporate policies

  • Administer the Concur Expense Reporting process, including GL postings, monthly travel and p-card accrual entries, and ensuring travel and p-card policy adherence

• Prepare AP-related journal entries and account reconciliations, as needed

• Drive simplification and process improvements efforts in line with our continuous improvement philosophy

• Assist with special projects and additional accounting functions as needed

Job Requirements

• 2+ years of Accounts Payable experience

• Associates or Bachelor’s Degree in Business, Accounting, or Finance preferred

• Process ownership experience with the ability to manage and improve processes

• General accounting knowledge/experience

• Ability to work with vendors and solve problems

• Good communication, organizational, and time management skills

• Strong attention to detail and ability to meet deadlines

• Positive attitude and team player mentality

• Proficient in Microsoft Office applications with the ability to learn new software (Microsoft D365)

• Microsoft Dynamics 365 and/or Concur Expense Reporting experience preferred, not required

ITW Hartness:

ITW Hartness is a world class secondary packaging equipment manufacturer headquartered in the beautiful suburbs of Greenville, SC. Founded on the premise of cutting-edge innovation and a relentless commitment to our customers, ITW Hartness’ world class equipment is designed to our customers’ goals of continuous improvement throughout the production process.   ITW Hartness is proud to be a Division of Illinois Tool Works (ITW).

ITW Description:

Since ITW’s founding more than 100 years ago, ITW has become one of the world’s leading diversified manufacturers of specialized industrial equipment, consumables and related service businesses. ITW businesses serve local customers and markets around the globe, with a significant presence in developed as well as emerging markets. The company has operations in 56 countries that employ more than 50,000 women and men who adhere to the highest ethical standards. ITW has 81 businesses divided into 7 Segments, which includes: Welding, Automotive OEM, Food Equipment Group, Construction Products, Polymers & Fluids, Test and Measurement & Electronics, and Specialty. 

Take this opportunity to join a successful and enthusiastic global team where you can make a significant impact immediately. You will enjoy a competitive salary and generous benefits that includes health, dental, life and LTD insurance, 401k (with match), and a 100% tuition reimbursement program for those who qualify.

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential. 

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship. 

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.