Budget Analyst - Office of Management & Budget

We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation, sick leave, paid holidays, employee assistance program, home buyers program, tuition reimbursement and more!

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• Participate in routine project, program, administrative, and analytical support functions; may be assigned responsibility for a program in its entirety.
• Participate in the data collection, compilation, and organization of budget documentation; monitor the approved budget by tracking expenditures and comparing to authorized limits; participates in preparation of status reports; reviews, investigates, and approves budget-related forms.
• Conduct research and collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs, new programs and services, budget analysis, and feasibility analyses; prepare technical records and reports that present and interpret data and identify alternatives; make and justify recommendations. 
• Prepare periodic reports of operations for management; performs cost benefit analysis to compare operating programs.
• Prepare and presents data in a coherent oral, written or graphic manner.
• May coordinate the planning and preparation of grant proposals; provides guidance and assistance in the interpretation of funding agency regulations and requirements.
• May assist in the preparation of ordinances and other supporting program documents; monitor federal, state and local grants and related proposals; monitor compliance with applicable contractual agreements to ensure compliance with requirements and regulations.
• Serve as a budgetary liaison with other organizations, community groups and the general public regarding coordination of programs and activities, grant administration and/or to resolve issues or concerns.
• Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary reports as required.
• Participate in researching, drafting and implementing operational, administrative, program and other policies, procedures and legislation.
• Monitor contracts and may provide analytical review of associated programs, project goals and objectives for compliance.
• Participate in operating/capital budget preparation; assists in the preparation of goals, objectives and service levels; prepares assigned components of budget document.
• Maintain calendars of department activities, meetings and various events; coordinate activities with other city departments, the public and outside agencies; attend meetings as a representative of Office of Management and Budget. 
• Participate in ensuring records are maintained according to retention schedules.
• Perform other related duties and responsibilities as required.?

Knowledge, Skills & Abilities

Knowledge of:

• Basic principles and practices of governmental accounting and budget administration.

• State and city budgetary policies.

• Basic methods of research, program analysis and report preparation.

• Basic principles and practices of policy and procedure development. 

• Relevant local, state, and federal regulations.

Skill in:

• Developing short-and long-range plans.

• Establishing priorities and organizing work.

• Basic Public and interpersonal relation techniques.

• English usage, spelling, grammar and punctuation.

• Modern office procedures and methods including common office software and hardware. 

• Principles and procedures of record keeping.

• Business arithmetic.

Ability to: 

• Learn the policies, procedures, organization and operation of the assigned department. 

• Perform responsible administrative work involving the use of independent judgment and personal initiative. 

• Research, analyze and evaluate programs, policies and procedures.

• Work independently; without close supervision.

• Prepare clear and concise reports, correspondence and memoranda.

• Communicate clearly and concisely, both orally and in writing. 

• Establish and maintain effective working relationships with those contacted in the course of work. 

Core Workforce Competencies:

• Professionalism – Demonstrates core values by being honest, respectful and positive.

• Effective Communication – Expresses verbal and written thought in a clear and understandable manner.

• Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the core purpose and values. 

• Adaptability – Able to effectively modify behavior to suit changing workforce demands. 

• Problem Solving – Solves problems by considering all causes, solutions and outcomes. 

• Productive Partnerships – Develops, maintains and strengthens partnerships with others.

• Technical Expertise – Possesses a depth of knowledge, skill and ability in a technical job area.

Minimum Standards

SUPERVISORY CONTROLS: Work is performed under the limited supervision of the Senior Director or Assistant Director. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES: Guidelines include city policy, budget preparation manuals, ordinances, and federal and state regulations and procedures. These guidelines require judgment, selection, and interpretation in application. 

COMPLEXITY: The work consists of varied analysis duties. Requires the application of a variety of procedures, policies and/or precedents, and moderate analytic ability in adapting standard methods to fit facts and conditions. Strict deadlines and the need for accuracy contribute to the complexity of the work.

SCOPE AND EFFECT: The purpose of this position is to provide financial accounting and analysis duties in support of sound financial management of municipal operations. Daily actions or services affect individual clients/citizens; activity has a moderate impact on specific cases in the service area. Successful performance in this position results in the provision of accurate and timely fiscal plans.

PERSONAL CONTACTS: Outside and inside contacts to carry out organization programs or occasional contacts with officials at higher levels on matters requiring cooperation, explanation, and persuasion, or work requiring enforcement of laws, ordinances, policies, and procedures. Contacts are typically with co-workers, other city personnel, external auditors, and the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, resolve problems, negotiate and settle matters, and justify decisions.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally.

WORK ENVIRONMENT: The work is typically performed in an office. Absence of disagreeable conditions.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.