Senior Accountant & Purchasing Coordinator

Position Summary

The Senior Accountant & Purchasing Coordinator is responsible for managing the College’s non-salary expenditures, ensuring their timely payment, as well as maintaining an in-depth knowledge of their purpose, payment requirements, contractual obligations, and forecasting what will be spent and when.

Duties and Responsibilities

Job duties and responsibilities are below.

• Prepares and maintains computerized ledger, related journals and support documentation for the College grant funds and scholarships.
• Responsible for Business Office purchasing activities including:
• Reviews and processes all purchase orders and requisitions and perform any necessary reconciliations while ensuring compliance with proper documentation for audit and internal controls.
• Coordinates budgetary compliance and review with Controller; consults with department directors, division chairs, and other college leaders regarding procurements and purchases. Assists in securing pricing for budget requests etc.
• Closes completed or unused POs and releases unused encumbrances.
• Maintains adequate records and files of requisitions, purchase orders, vendors and outstanding invoices.
• Maintains and oversees college wide copier leases, postage meter, including installation, call repairs and management of records and data. Along with the Controller, negotiates with vendors and service providers to secure best pricing and discounts. Places necessary orders of supplies and maintains stock.
• Builds and maintains monthly forecast of non-salary expenditures to be used for Board Reporting and financial planning.
• Participates in building of College budget regarding non-salary expenditures.
• Works with Controller in analyzing expenditures vs appropriations for Board Reports, while ensuring the accurate and timely submission of financial reports.
• Works collaboratively with the Controller with preparation of documents and reports for all annual audits.
• Acts as administrator of the Banner Finance General Ledger module, including the maintenance of chart of accounts, granting security access to users, assisting users with self-service functions, and resolving technical problems.
• Completes college general ledger account reconciliations on a regular basis.
• Reporting for Retirement accounts (ERS / TRS / TIAA) and deferred compensation as required (bi-monthly / monthly).
• Acts as advisory to college community to ensure purchasing policies and procedures are adhered to and provides training to community on the use of Banner Finance and promote fiscally responsible practices.
• Performs the reconciliation of all accounts and the maintenance of accurate, auditable financial records for the College.
• Administers and oversees the use of college credit cards, reconciles and audits monthly statements and assigns charges based on department documentation.
• In conjunction with the Controller, develops and maintains policies and procedures to ensure compliance with Board standards and federal, state, SUNY, and county mandates and regulations.
• Prepares and presents comprehensive financial analyses and ad-hoc reporting for key stakeholders of the College as required.
• Serve on various College committees and/or external committees as needed.
• Performs other duties as assigned.

Minimum Qualifications:

• Associate’s degree in accounting and/or finance
• 3+ years of accounting, accounts payable, and/or budgeting or forecasting of financial data
• Knowledge of accounting rules and regulations, financial reporting, auditing, and internal controls
• Excellent communication, analytical, and organizational skills

Preferred Qualifications:

• Bachelor’s degree in accounting, finance, or related field
• Audit and financial statement preparation experience
• Higer education and/or Banner experience

Salary and Benefits Information

Annual 12-month salary range of $75,000 - $85,000. The College offers a comprehensive benefits package that includes medical and dental insurance, short-and long-term disability, generous vacation, and sick leave, paid holidays, pre-tax flexible spending accounts, retirement plans, tax-deferred compensation, as well as employee and dependent tuition waivers. PSLF waivers offered.

Application Instructions

For full consideration, submit a cover letter, CV/Resume, and contact information of at least three references.