Description

About Richmond Wholesale Meat

Richmond Wholesale Meat, a Pro Food Solutions company, is a trusted leader in protein distribution with over 60 years of experience serving foodservice operators, government agencies, and global partners. Based in Richmond, California, we specialize in high-quality meat products, custom processing, and dependable service. As part of the Pro Food Solutions family, we are committed to operational excellence, customer focus, and building the future of food through innovation and integrity.

Position Summary

The Inventory Coordinator maintains accurate inventory records and supports the timely movement of product across company and third-party warehouses. This role receives and reserves inventory, processes transfers and claims, coordinates inspections and testing, and helps protect the integrity of product entering and leaving warehouse locations.

The ideal candidate is detail-oriented, organized, responsive, and comfortable working independently while partnering closely with Inventory Control, Account Management, Logistics, Quality Assurance, vendors, and warehouse teams.

Essential Responsibilities

Inventory Receiving & Accuracy

• Receive inventory delivered to company and third-party warehouses and verify that transactions are entered accurately.

• Maintain 99% accuracy in inventory data, including lot numbers, pack dates, shelf life, quantities, and product status.

• Research and resolve inventory discrepancies in partnership with the Inventory Supervisor and warehouse teams.

• Support weekly and monthly inventory reconciliations and provide information for departmental metrics.

Order Fulfillment & Product Reservations

• Reserve available product against open orders in real time using inventory on hand and newly received inventory.

• Follow up daily on unresolved items to support complete and timely customer order fulfillment.

• Notify Account Management promptly of shortages, overages, short shelf life, or product issues identified at delivery.

• Respond to email requests and complete assigned work within established deadlines.

Transfers, Claims & Regulatory Coordination

• Create and receive transfer orders for product moving between warehouse locations.

• Process return-to-packer requests and warehouse or vendor claims within 24 to 48 hours.

• Submit inspection and certificate requests to USDA and USDC, coordinating requirements with warehouse partners.

• Coordinate product samples for quality testing, food shows, customer requests, and Sales needs.

Reporting, Collaboration & Operational Support

• Prepare monthly reporting and maintain label and box inventory records.

• Provide backup support to Logistics Coordinators for domestic shipments through cross-training.

• Use sound judgment and job knowledge to solve routine and complex inventory issues and identify opportunities to improve customer satisfaction.

• Follow company policies, departmental procedures, and applicable federal and state regulatory requirements while maintaining productive working relationships across departments.

Minimum Qualifications

• High school diploma or GED required; associate degree or higher preferred.

• Experience supporting inventory, warehousing, logistics, purchasing, order fulfillment, or a related operational function preferred.

• Proficiency in Microsoft Outlook, Word, and Excel.

• Strong attention to detail, organization, follow-through, and ability to manage competing priorities and deadlines.

• Effective written and verbal communication skills with the ability to work professionally across departments, vendors, warehouses, and government agencies.

• Ability to perform basic math and percentages and apply judgment to resolve routine and complex problems.

• Ability to remain calm and professional while working in a fast-paced environment.

Physical Demands & Work Environment

• Work is primarily performed in a climate-controlled office setting with moderate noise.

• Frequently required to sit for extended periods and use a computer; regularly required to communicate verbally, stand, walk, and climb stairs.

• The role requires regular use of a computer and other standard office equipment, with repetitive hand and finger movements for typing and data entry.

• Occasional local travel may be required for business-related meetings or activities.

• Physical requirements may be met with reasonable accommodation where required by law.

Job Description Notice

This job description summarizes the position’s primary duties and is not intended to be comprehensive or all-inclusive. Duties, responsibilities, priorities, work assignments, schedules, and reporting relationships may change or evolve based on operational, seasonal, customer, regulatory, staffing, or other business needs. The Company will provide reasonable advance notice of material scheduling or duty changes when practicable for planning purposes. Nothing in this description creates a contract of employment or alters at-will employment. Reasonable accommodations will be considered for qualified individuals with disabilities to perform essential job functions, consistent with applicable law.

Equal Employment Opportunity

Richmond Wholesale Meat, a Pro Food Solutions company, provides equal employment opportunities and prohibits unlawful discrimination, harassment, and retaliation on any basis protected by applicable federal, California, or local law. Applicants and employees may request a reasonable accommodation through Human Resources.