Proposal & Business Development Specialist – Architecture

Location: Vancouver or Victoria, BC
Work Arrangement: Hybrid (3–4 days in office, 1–2 days remote)
Employment Type: Full-time

The Opportunity

We're recruiting a Proposal & Business Development Specialist for an established architecture firm with offices in Vancouver and Victoria.

This role combines proposal management, business development, and marketing support. You'll work closely with senior leadership to identify new project opportunities, develop competitive proposals, and support client relationships.

The firm works across a range of sectors, including institutional, cultural, commercial, and sustainable building projects.

This is a hands-on position for someone who enjoys writing, design, research, and relationship-building. You'll have ownership of the proposal process while contributing to broader business development efforts.

What You'll Be Doing

Proposal Management

• Manage the full proposal process, from initial opportunity review through writing, design, coordination, and submission.

• Prepare responses to RFQs, RFPs, and other competitive submissions.

• Work directly with principals and project teams to develop tailored proposals.

• Coordinate project information, team qualifications, resumes, and supporting materials.

• Establish and improve proposal templates, content libraries, and submission processes.

• Support go/no-go decisions by reviewing opportunities against the firm's experience and priorities.

• Manage multiple submissions while maintaining quality and meeting deadlines.

Business Development

• Research and identify new project opportunities across public and private sectors.

• Track upcoming projects, procurement opportunities, and potential client relationships.

• Maintain accurate opportunity records and business development activity in the firm's CRM.

• Support relationship development with clients, consultants, and industry partners.

• Coordinate with senior leadership on business development priorities.

• Participate in client meetings, industry events, and networking opportunities as needed.

Marketing & Communications

• Develop and update project sheets, presentations, brochures, and other marketing materials.

• Prepare written and visual content that communicates the firm's experience and capabilities.

• Maintain consistent formatting, messaging, and presentation quality across submissions.

• Work with project teams to collect and organize project information, images, and supporting materials.

What We're Looking For

• Experience in proposal management, business development, or marketing within architecture, engineering, or construction.

• At least one year of experience working within an architecture firm.

• Experience preparing architectural RFQs, RFPs, and competitive proposals.

• Strong writing, editing, and visual communication skills.

• Proficiency in Adobe InDesign.

• Experience using CRM software to track opportunities and business development activity.

• Strong organizational skills and the ability to manage competing deadlines.

• Comfortable working directly with principals, senior leadership, and technical teams.

• Detail-oriented, resourceful, and able to work independently.

• An interest in architecture, design, and sustainable construction.

Why Consider This Opportunity?

This role offers a combination of creative work, business development, and direct involvement in securing new architectural projects.

You'll work closely with experienced architects and senior leadership, contributing to both proposal development and longer-term business development activities.

The position offers:

• Exposure to a diverse portfolio of architectural projects.

• Direct involvement in proposal strategy and project pursuits.

• Opportunities to develop skills in business development and client relationship management.

• A collaborative team environment with access to senior leadership.

• Hybrid working arrangements in Vancouver or Victoria.

• Three weeks of vacation.

• Opportunities for professional development and career growth.

Location & Work Arrangement

Candidates may be based in Vancouver or Victoria, British Columbia.

The position follows a hybrid schedule, typically requiring three to four days per week in the office, with one to two days working remotely.

Interested?

Interested in this type of opportunity? We'd love to hear from you.

Let us know a little about your background and what you're looking for in your next role. We'll be in touch if an opportunity comes up that matches your experience and interests.

All conversations are confidential.