Senior Administrative Assistant Dispatch

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary 

Responsible for providing general administrative support by performing clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to stakeholders. 

Major Tasks, Responsibilities, and Key Accountabilities 

• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations. Initiates routine and some non-routine correspondence. 
• Ensures that travel requests, expense reports, and other travel documentation are accurate and complete. 
• Collaborates and partners with peers within business and other functions. 
• Schedules meetings, team meetings and events (internal and external). Maintains up-to-date calendar. 
• Maintains and orders department office supplies. Processes invoices for payment. 
• Coordinates candidate interview process (e.g. scheduling, communication, etc.). 

Nature and Scope 

• May modify processes to resolve situations. 
• Under limited supervision, relies on experience and exercises independent judgment to determine the best approach to achieve desired outcomes. Course of action is often determined by interpreting procedures and policies. Work typically involves periodic review of output by a supervisor or direct customers of the process. 
• Is sought out and/or assigned to provide general guidance/direction, training, and technical assistance to junior level support personnel. Contributes to employees' professional development but does not have hiring/firing authority. 

Work Environment 

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable. 
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles. 
• Typically requires overnight travel less than 10% of the time. 

Preferred Qualifications

• Experience providing administrative, dispatch, logistics, transportation, or operations support in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities, schedules, calendars, and competing deadlines
• Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word
• Experience maintaining records, processing invoices, preparing reports, and managing operational documentation with a high degree of accuracy
• Strong communication and customer service skills with the ability to coordinate effectively with drivers, dispatchers, customers, vendors, and internal teams
• Experience using dispatch, transportation management, routing, ERP, or other business systems to track activities and support daily operations
• Ability to problem-solve independently, prioritize urgent requests, and adapt to changing business needs
• Bilingual (Spanish/English) proficiency is a plus

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.