Talent Acquisition Coordinator

Trove Brands is looking for a highly organized, detail-oriented, and proactive Talent Acquisition Coordinator to join our team. In this role, you'll play an essential part in keeping our recruiting processes running smoothly, coordinating interviews, supporting new hire onboarding, and creating a positive experience for candidates and employees. You'll work closely with Recruiters, hiring managers, and HR partners while managing multiple priorities in a fast-paced, collaborative environment. This is a great opportunity for someone who enjoys working with people, takes pride in staying organized, and is excited to build a career in Talent Acquisition.

Key Responsibilities:

• Coordinate and schedule candidate interviews across multiple teams and calendars, proactively managing scheduling conflicts, candidate confirmations, and last-minute changes.
• Serve as a primary point of contact for candidates throughout the interview process, providing timely, professional communication and a positive candidate experience.
• Coordinate candidate travel, onsite interview logistics, and reimbursement processes for out-of-state candidates.
• Support new hire onboarding, including sending paperwork through Greenhouse, organizing employee folders, preparing welcome baskets, and coordinating first-day communications and calendar invitations.
• Facilitate New Hire Orientation, including presenting orientation materials, leading office tours, and welcoming new employees.
• Maintain accurate recruiting records and support Greenhouse administration, system troubleshooting, and recruiting workflows.
• Assist with job postings, interview materials, offer processes, background checks, and other recruiting administration.
• Coordinate weekly recruiting meetings, including preparing agendas, tracking updates, and following up on action items.
• Partner with Recruiters and hiring managers to manage competing priorities, anticipate scheduling needs, and keep hiring processes moving forward.
• Support university recruiting and internship program activities, including career fairs, recruiting events, and intern program coordination.
• Assist with recruiting reports, special projects, and process improvements to support team efficiency.
• Provide general HR support by answering routine employee questions and directing employees to the appropriate HR team members as needed.
• As experience grows, have opportunities to support candidate screening, sourcing, and other entry-level recruiting responsibilities.

Required Qualifications:

• High school diploma or equivalent.
• Strong organizational and time management skills, with the ability to manage multiple schedules, priorities, and deadlines.
• Excellent written and verbal communication skills.
• Exceptional attention to detail, accuracy, and follow-through.
• Ability to prioritize tasks, adapt to changing needs, and solve problems independently.
• Proactive, dependable, and comfortable taking ownership of responsibilities with minimal supervision.
• Strong interpersonal skills and a commitment to providing a positive experience for candidates and internal partners.
• Comfortable learning new technology, systems, and workplace tools.
• Ability to handle confidential candidate and employee information professionally.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Interest in recruiting, Talent Acquisition, or Human Resources.

Desired Qualifications:

• Bachelor's degree in Human Resources, Business, Communications, or a related field.
• Previous experience in recruiting, HR, administrative support, customer service, or another highly organized, people-facing role.
• Experience coordinating calendars, meetings, interviews, or events.
• Familiarity with an Applicant Tracking System (ATS), such as Greenhouse.
• Experience with Microsoft Office, Outlook, Teams, or similar workplace tools.
• Experience supporting onboarding, new hire orientation, or other employee programs.
• Exposure to university recruiting, internship programs, career fairs, or recruiting events.
• Interest in developing a long-term career in Talent Acquisition, with potential to grow into a Recruiter role.