Human Resources Coordinator

Description

The HR Coordinator provides administrative and logistical support to the Human Resources department and plays a vital role in ensuring smooth day-to-day HR operations. This position supports recruitment, employee communications, travel arrangements, document management, and company events, while also collaborating with multiple departments. The HR Coordinator is also an active member of the employee engagement team and contributes to a positive and inclusive workplace culture. The ideal candidate is highly organized, creative, and capable of managing multiple priorities in a fast-paced environment.

 Responsibilities:

• Schedule interviews and meetings with both internal and external candidates.
• Coordinate logistics and place orders for company events, including food and supplies.
• Assist with booking travel arrangements for employees and external candidates.
• Design and distribute internal communication flyers for events and announcements.
• Order office and department-specific supplies upon request.
• Maintain and organize physical and digital HR files and documentation.
• Prepare and send documents to remote team members, ensuring timely delivery and accuracy.
• Provide general administrative support to the HR team and respond to employee inquiries as needed.
• Research HR-related requests, such as employment tax information and benefit questions to name a few.
• Assist in onboarding tasks and document collection for new hires including training documents.
• Actively participate in the employee engagement team, helping plan and support employee activities and programs.
• Collaborate with other departments to support cross-functional initiatives and projects.
• Maintain confidentiality of sensitive HR and employee information at all times.

Requirements

• High School Diploma or GED required; Associate’s or bachelor’s degree in human resources, Business Administration, or related field preferred.
• 1–2 years of experience in an administrative or HR support role preferred.
• Bilingual Spanish/English required.
• Prior experience with payroll or HR system (Paylocity, ADP, etc.).
• Strong organizational and time management skills.
• Creative mindset with the ability to design flyers and internal communications.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel); experience with Canva or similar design tools is a plus.
• Ability to handle confidential information with discretion.
• Friendly, professional demeanor and a proactive, team-oriented mindset.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.