- Location
- Hong Kong branch
- Type
- Full-time
- Department
- Administration
- Experience
- 3+ years
- Closing date
- Today
- Source
- Workday
Description
If you are looking to excel and make a difference, take a closer look at us…
Role Overview
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive executive support to our Chief Executive (based in Hong Kong). In this critical role, you will serve as a primary point of contact and trusted gatekeeper—streamlining daily operations, managing complex schedules, and facilitating seamless communication across cross-functional leadership teams to drive organizational efficiency.
Key Responsibilities
Executive & Workflow Support: Manage and optimize complex, rapidly changing calendar schedules, coordinate regional travel itineraries, handle expense claims, and prepare comprehensive briefing packs for executive meetings.
Business Management & Operational Support:
Assist the Chief Executive in tracking KPIs, monitoring divisional operational workflows, and following up on strategic project deliverables across departments.
Consolidate data, draft performance reports, prepare business review presentations, and assist with division budget tracking and variance monitoring.
Stakeholder Management: Serve as the primary point of contact for internal teams and external executive stakeholders, handling sensitive communications with utmost confidentiality and professionalism.
CSR & Sustainability Initiatives: Coordinate and promote CSR initiatives, such as community service events, green office programs, and sustainability projects to drive team involvement.
Office Administration & Renovation: Manage general office administration and facility operations, taking ownership of space planning, vendor relations, and office renovation projects to maintain a modern, seamless workplace environment.
Requirements & Qualifications
Education & Experience: Degree holder with at least 3 years of administrative or business support experience, preferably in the financial or banking industry. Experience in banking or financial services is strongly preferred.
Language Skills: Excellent communication skills with high proficiency in written and spoken English and Chinese.
Personal Attributes: A proactive self-starter with an approachable demeanor, high energy, and the interpersonal polish to collaborate smoothly with stakeholders at all levels.
Agility & Drive: Proven ability to work independently, manage competing priorities, and remain composed under pressure in a fast-paced environment.
Organization & Analytical Mindset: Strong organizational and analytical skills with outstanding attention to detail, proactive problem-solving, and a self-initiated approach.
Tech Literacy: High proficiency in Google Workspace, Microsoft Office and modern digital productivity tools.
About Hong Leong Bank
We are a leading financial institution in Malaysia backed by a century of entrepreneurial heritage. Providing comprehensive financial services guided by a Digital-at-the-Core ethos has earned us industry recognition and accolades for our innovative approach in making banking simpler and more effortless for our customers. Our digital and physical offerings span across a vast nationwide network in Malaysia, strengthened with an expanding regional presence in Singapore, Hong Kong, Vietnam, Cambodia, and China.
We seek to strike a balance between diversity, inclusion and merit to achieve our mission of infusing diversity in thinking and skillsets into our organisation. Candidates are assessed based on merit and potential, in line with our mission to attract and recruit the best talent available. Expanding on our “Digital at the Core” ethos, we are progressively digitising the employee journey and experience to provide a strong foundation for our people to drive life-long learning, achieve their career aspirations and grow talent from within our organisation.
Realise your full potential at Hong Leong Bank by applying now.
