Accounts Receivable Specialist (Multi-Company)

Description

Location: Machesney Park / Loves Park, IL
Employment Type: Full-Time
Schedule: Monday–Friday
Companies: Interstate Graphics & Corpro Visual

About the Role

Interstate Graphics and Corpro Visual are seeking a detail-oriented Accounts Receivable Specialist to support billing and collections across multiple affiliated companies, including GC-based installation projects. This role plays a key part in maintaining accurate invoicing, supporting installation documentation requirements, and ensuring timely payment from customers and general contractors.

Key Responsibilities

• Generate and distribute customer invoices for multiple companies
• Prepare and manage billing related to GC installation projects, including:
  • Progress billing, retainage, and final invoices
  • Verification of required documentation prior to invoicing
• Apply customer payments accurately (checks, ACH, credit cards)
• Track retainage and conditional/unconditional lien waivers as required
• Monitor AR aging reports and follow up on past-due accounts, including GC pay applications
• Communicate professionally with customers and general contractors regarding billing status, payment schedules, and documentation needs
• Resolve invoice discrepancies in coordination with sales, estimating, project management, and installation teams
• Maintain customer records, credit limits, tax documentation, and job-specific billing requirements
• Assist with month-end close related to AR
• Prepare AR reports and summaries for management
• Support audits and documentation requests as needed
• Ensure compliance with company policies and accounting best practices

Requirements

• Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered
• Minimum of 2 years of accounts receivable or related accounting experience
• 1–3 years of experience using QuickBooks (Desktop or Online) preferred
• Experience with job-based billing, GC invoicing, or installation-related accounting preferred
• Familiarity with progress billing, retainage, and lien waivers a plus
• Experience handling accounts receivable for multiple companies or divisions preferred
• Proficiency with Microsoft Excel and other standard office software
• Strong attention to detail and accuracy

Skills & Competencies

• Strong organizational and time-management skills
• Clear written and verbal communication
• Ability to manage job-based billing requirements
• Problem-solving mindset
• High level of confidentiality and professionalism
• Team-oriented with the ability to work independently

Benefits

• Competitive pay based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match (if applicable)
• Stable, long-term opportunity with growing companies

About Us

Interstate Graphics and Corpro Visual are Midwest-based companies specializing in printing, graphics, and visual solutions, including GC-supported installation projects. We value collaboration, accountability, and delivering high-quality results for our customers.