Project Management Supervisor - Engineering

The Project Management Supervisor will provide supervision to CIP staff within the project management division of the engineering department and will also be responsible for directly managing CIP projects.  Anticipated breakout would be approximately 60-80 percent as a supervisor and 20-40 percent of their time managing projects. The projects entail leading, managing, and coordinating complex and technically challenging capital improvement, department operational projects from establishment of project scope through completion including warranty period if applicable. Duties may include, but are not limited to, project research; document drafting and preparation; contract review and development; plans, specification, and bid document preparation; bid coordination and review; project updates; construction administration; on-site inspection and coordination; and other related tasks.

The ideal candidate will be a licensed Professional Civil Engineer (PE) with eight or more years of experience in civil engineering design and/or the management of capital improvement transportation and infrastructure projects. They will bring at least one year of experience mentoring technical or professional staff, as well as at least one year of experience working in a government environment. A bachelor’s degree in civil engineering or a closely related field is preferred.

This individual will have a strong background in delivering complex, multi-disciplinary projects, with a focus on heavy civil design and construction. They will have demonstrated success in collaborating with project owners and stakeholders to develop comprehensive scopes of work, accurate cost estimates, and realistic project schedules, while proactively identifying and addressing risks and mitigation strategies.

In addition, the ideal candidate will be well-versed in government procurement procedures, and possess experience in monitoring project budgets, expenditures, and managing consultant and construction contracts. At the City of Goodyear, you will be a part of an organization that values its employees as its greatest asset. You will become part of a dedicated team of professionals that are committed to build and maintain a highly engaged workforce. You will be challenged to learn and grow in an environment that values employee development and career-building. You will thrive in a culture of innovation. We believe that successful employees are those that possess these six core values:

Adaptability - Integrity - Initiative - Empathy - Optimism – Innovation

Only a limited number of the most qualified applicants meeting the City's requirements will be invited for an interview. The examination process for this position will consist of a panel interview. All communication regarding application status and interview notifications will be sent via email- please monitor your junk/spam email for communication as it will come from a system generated source.

• Provides supervision of staff within the project management division of the engineering department.
• Prepares request for proposals/qualifications, manages the consultant selection process, prepares contracts for outside professional services and construction services, makes recommendations to Supervisor for the project delivery method, attends meetings, reviews plans and cost estimates, makes technical decisions and recommendations to consultants, coordinates with various departments, and prepares plans and specifications fora variety of capital improvement projects.
• Prepares status reports and presents project status to supervisor to update Department Director, Deputy City Manager, City Manager, and/or Council. Prepares Council Action Report (CAR) and presents to Council.
• Facilitates the advancement of complex projects through various phases of implementation. Plans, organizes, and administers project designs and construction contracts; and monitors process of contracting services, schedules, and meetings.
• Prepares project budgets and schedules.
• Meets with City staff, consultants, and other stakeholders to determine project scope of work and requirements to meet and conform to City standards.
• Communicates with the general public, contractors, consultants, other City employees, vendors, management, public officials, and others to successfully complete the project.
• Attends meetings that relate to projects (pre-bid, pre-construction, construction progress, Council meetings), visits and inspects construction sites for progress.
• Resolves procedural, operational, and other project-related problems and confers with supervisor when developing and proposing solutions and implementing solutions.
• Organizes public meetings to solicit input for development/design of projects.
• Communicates with the public to provide proper information regarding planned projects and projects currently underway.
• Provides information and updates to the CIP Manager and City Engineer

• Formal Education/Knowledge:  Work requires broad knowledge in a general professional or technical field.  Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.
• Experience:  Minimum five years of experience in a related field.
• Certifications and Other Requirements:  Valid Driver’s License
• Reading:   Work requires the ability to read and interpret general correspondence, memorandums, letters, blueprints, construction plans, contract documents, microfiche reports, as-builts, technical specifications, engineering drawings, etc.
• Math:   Work requires the ability to perform general through complex math calculations such as addition, subtraction, multiplication, division; calculate decimals and percentages; perform mathematical operations involving basic algebraic and geometric principles and formulas; and compute quantities and make cost estimates.
• Writing:   Work requires the ability to write general correspondence, memorandums, letters, reports to staff and Council, information to the general public, project conditions, change orders, and construction notes or related information clearly so there is little possibility of misinterpretation by contractors.  
• Managerial:  Complex - Work requires supervising and monitoring performance for a regular group of employees including providing input on hiring/disciplinary actions and work objectives/ effectiveness, performance evaluations, and realigning work as needed.  A first line supervisor typically performs these functions.
• Budget Responsibility:  Significant - Oversees budget preparation of a project budget.  Reviews and approves expenditures of significant budgeted funds for the department or does research and prepares recommendations for city-wide budget expenditures.
• Policy/Decision Making:  Significant - The employee normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. Projects and daily work are managed with little oversight, however special assignments and significant work products may be reviewed upon completion. Typically positions in this category are supervisor to mid-management jobs.
• Technical Skills:  Broad Application - Work requires advanced skills and knowledge in approaches and systems, which affect the design and implementation of major programs, solutions for highly complex issues, and/or processes organization-wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.
• Interpersonal/Human Relations Skills:  High - Interactions at this level typically result in recommendations regarding policy development, changes in policy, and implementation of policies. Interactions at this level are typically concerned with providing communications at higher levels of organizational operations and may utilize activities such as evaluating customer satisfaction, developing cooperative associations, and allocating resources to improve work operations, work quality, overall achievement of organizational goals and objectives, and customer satisfaction.

1-month goals

• Attend Goodyear Employee Orientation (GEO) and complete all assignments, trainings, and meetings associated with GEO.    
• Become familiar with the city’s vision, mission, and core values.    
• Become familiar with the City’s CIP structure in general and with your assigned project’s scope, schedule, and budgets. 
• Familiarization of Team Dynamics (TDX), Questica, Tyler Munis, Blue Beam, BonFire/Euna, Acella, Microsoft Project, etc. 
• Meet with Director of Engineering, key stakeholders (finance/procurement, legal, information technology, development services, public works/facilities/pavement management, etc.) engineering project managers, and external department project managers. The goals of meetings are to gain an understanding of how the CIP Manager interacts and supports these positions. 
• Become familiar with the current five-year CIP, active projects, funding sources, and governance structure. 
• Clear understanding of CIP portfolio health. 
• Become familiar with and practice the leader standard work. 

3-month goals 

• Successfully lead assigned CIP projects. 
• Become familiar with the engineering design standards, procurement procedures, project management manual, ordinances/city code, etc. 
• Assess utilization and program compliance with the Project Management Manual and overall governance. Identify gaps in governance and provide recommendations for correction, if applicable to ensure consistent governance across the citywide CIP. 
• Assist CIP Manager with the project initiation efforts for future 5-year CIP projects.  
• Identify key regional partners (e.g., ADOT, County, Flood Control Districts, utilities, neighboring jurisdictions/municipalities), etc. to develop a relationship with these entities. 
• Set up standing internal stakeholder meetings with other partner departments.   

6-month goals

• Plan and execute strategic plan activities in the project management division. 
• Deliver high-quality Council reports with improved clarity and proactive issue disclosure. 

12-month goals

• Assist CIP Manager with improving cost predictability year-over-year thru the CIP365 process. 
• Champion and model continuous improvement behaviors using daily huddles in order to drive improvement within the project management division. 
• Represent the City effectively in interagency initiatives and large-scale regional projects. 
• Plan and execute a strategy to increase engagement of direct reports through various tools such as the Q12 action plan, etc.