Office Assistant

We are looking for an Office Assistant to perform a variety of clerical tasks at our Office. To be successful as our Office Assistant, you should have a pleasant personality. You should be able to deal with emergencies in a timely and effective manner. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, the duties and responsibilities are to ensure guests are welcomed positively and execute all tasks to the highest quality standards. What you will doThe chance to work 100% from the comfort of your home via a personal computerGreet and welcome guests as soon as they arriveAnswer high call volume (screen and forward incoming phone calls accordingly)Schedule and confirm appointmentsEnsure client areas are tidy and presentable, with all necessary materials (i.e.: pens, forms, brochures, etc.)Assemble, distribute and track engagement letters and other client documentationScan and store client documents accordinglyAssisting clients with our paperless proceduresReceive mail and deliveries and distribute according to office proceduresMaintain office security by following safety proceduresAssist with duties such as office clean up, lunch ordering and pick up, post office delivery, etc.Provides support relief as neededAssist Office Manager with additional duties as assignedPerform all duties and responsibilities with confidentiality and discretion What you will needStrong attention to detail and accuracyMUST work with minimum supervision, manage multiple tasks and prioritize workload to meet deadlines plus have the ability to work well in a team environmentProven work experience as a Receptionist, Front Office Clerk or similar roleProficiency in Microsoft Office SuiteSolid written and verbal communication skillsLegible penmanshipAbility to be resourceful and proactive when issues ariseOutgoing and positive demeanor and professional appearanceAre honest and willing to work hardConsistent punctuality and dependability a MUST - with the ability to handle schedule flexibility (to include nights and weekends)Experience in a professional services firm preferred Benefits:401(k)401(k) matchingDental insuranceEmployee discountFlexible scheduleHealth insurancePaid time offProfessional development assistanceTuition reimbursementVision insurance