Executive Assistant

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description:
This job is responsible for providing diverse and confidential administrative support to the Senior Risk Executive for Global Markets & International Risk. Key responsibilities include extensive calendar management, supporting management with administrative tasks, coordinating domestic and international travel arrangements that include visa requirements and supporting travel documentation, processing expenses, delegated proxy authority to review and approve requests across various internal Bank systems, gathering and reporting information relevant to/for the executive, supporting recurring governance routines and meetings, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings, town halls, and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. The candidate will provide direct support to the Senior Risk Executive in Global Markets and International Risk.

Responsibilities:

• Communicates with executives and line management to gather and convey relevant information

• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment

• Manages the calendar of the executive proactively, effectively resolving conflicts that arise in a professional manner

• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies

• Executes delegated proxy authorities and manages team calendar, global distribution groups, service mailboxes and other support functions

• Liaises with other teams to coordinate events where the executive is a corporate chair, director, or committee member

• Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

• Serve as senior administrative resource, providing guidance and peer support to administrative team members

• Supports team meetings with agendas, materials and screen share as needed

Required Qualifications:

• Must have extensive experience as an Executive Assistant or comparable level of experience as a Senior Administrative Assistant, preferably experience working across global teams

• Demonstrated ability in either current or prior positions to interact with senior level executives 

• Ability to work independently, multi–task, manage time wisely; handle confidential and sensitive material with highest degree of integrity. 

• Strong executive presence; superior interpersonal communications skills 

• MS Office Products (Outlook, Word, Excel, PowerPoint, Teams) 

• Ability to multi-task in an urgent and deadline-driven environment 

• Accuracy/quality control – must demonstrate accuracy & thoroughness and monitor own work to ensure quality 

• Excellent attention to detail and organizational skills 

• Pro-active attitude with ability to stay focused and maximize time efficiently 

• Must be a self starter and solution-oriented

Skills:

• Strategic Executive Support and Partnership

• Attention to Detail

• Customer and Client Focus

• Anticipatory Thinking & Proactive Planning

• Prioritization & Time Management

• Adaptability

• Collaboration

• Global Meeting & Event Planning

• Problem Solving

• Research

• Facilities Management

• Office Administration

• Oral Communications

• High Degree of Confidentiality

• Recording/Organizing Information

• Written Communications

• Internal Bank systems (Concur, Workday, GEP Smart, Guardian, ARM, ART, SSEM, Global Recognition tool)

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Pay Transparency details

US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)

Pay and benefits information

Pay range

$34.00 - $65.07 hourly pay, offers to be determined based on experience, education and skill set.

Predictable pay

This role is compensated with a base salary and is not incentive eligible.

Benefits

This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.