Receptionist/Administrative Assistant

Description

Centrisys is a U.S.A. manufacturer of dewatering centrifuges and sludge thickeners, as well as complete dewatering systems for Municipal and Industrial Wastewater. The company’s focus is centrifuge equipment, including the award-winning sludge thickener THK series. Centrisys provides global service, repair and parts for all brands of centrifuges.

We are seeking a friendly, organized, and professional Receptionist to join our team. The Receptionist will be the first point of contact for visitors and callers, providing excellent customer service and ensuring smooth office operations. This role is critical to maintaining a welcoming and efficient environment.

Duties & Key Responsibilities:

• Answer telephones, direct calls, and take messages.
• Greet and welcome visitors and maintain the organization’s visitor log.
• Open, sort, and route mail; and prepare outgoing mail; stamp and distribute incoming invoices; and distribute incoming faxes and other interoffice paperwork.
• Complete and distribute shipping documents and UPS labels; generate appropriate reports.
• Assist with basic administrative tasks such as data entry, filing, and office supply management.
• Provide information to clients and employees in response to inquiries.
• Operate and maintain office machines, multi-line phone bank and paging system, postage meter, UPS label maker, and others.
• Order office supplies, and make service order calls for office equipment, weekly or as needed.
• Make travel arrangements for personnel, as needed.
• Utilize UPS shipping software and MS Office software; maintain and update MS Outlook database, MS CRM, and MS Business Central.
• Create and distribute the office memos and announcements as requested by Management.
• Maintain the organization’s calendars.
• Attend and contribute to all required meetings.
• Support the team with other clerical duties as needed

Requirements

• High school diploma or equivalent.
• Previous experience as a receptionist or in a similar administrative role is a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multi-task and prioritize in a fast-paced environment.
• Friendly, positive attitude with strong customer service skills.
• Bilingual – Spanish a plus
• Pre-employment background check & drug screening required