Administrative Assistant

Mandarin/English Administrative Assistant

 

Altec Global Inc. is a Toronto-based immigration and business consulting firm dedicated to helping individuals and businesses navigate Canadian immigration and business opportunities. We pride ourselves on professionalism, integrity, and exceptional client service.

 

Our Vision: Helping people change their lives and migrate legally.

 

Our Values: Conscientious • Great People Skills • Professional • Eager to Learn

 

We are seeking a Mandarin/English-speaking Administrative Assistant to provide administrative support to the CEO and help ensure the smooth operation of our office. This role is ideal for a highly organized professional who enjoys working in a formal business environment and can confidently interact with clients and stakeholders.

 

Key Responsibilities

• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Manage calendars, appointments, meetings, and travel arrangements.
• Answer phone calls, emails, and client inquiries professionally.
• Greet clients and visitors and provide exceptional customer service.
• Maintain office filing systems, records, and administrative procedures.
• Order office supplies and coordinate general office administration.
• Take meeting minutes and follow up on action items as required.
• Assist with basic bookkeeping, including invoicing, payment tracking, expense management, and maintaining financial records.
• Support the company's social media presence by scheduling posts, monitoring engagement, and assisting with content updates.

 Qualifications

• Minimum 3 years of administrative experience, preferably within immigration, legal, consulting, or other professional services environments.
• Fluent in English and Mandarin (written and spoken).
• Working knowledge of basic bookkeeping and financial administration.
• Experience with business social media platforms is an asset.
• Excellent communication, organizational, and time-management skills.
• Strong attention to detail and professionalism.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and manage sensitive information with discretion.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Accommodation is available upon request throughout the recruitment process.

Altec Global Inc. is an equal opportunity employer committed to creating an inclusive and respectful workplace.