Executive Assistant

We are looking for a highly organised, proactive, and trustworthy Executive Assistant to provide administrative and personal business support to a busy business owner. This role is ideal for someone who thrives in a fast-paced environment, can confidently manage multiple priorities, and is comfortable taking ownership of tasks without needing constant direction. You’ll support the executive across both business and personal administrative responsibilities, helping to keep their schedule, inbox, business interests, and day-to-day organisation running smoothly. The role will initially be 20 hours per week, with the potential to increase to full-time as the relationship develops and the business’s needs grow.

 

 

Key Responsibilities
● Manage and organise the executive's inbox and emails
● Prioritise emails, flag important messages, and help ensure timely responses
● Manage calendars, appointments, meetings, and scheduling
● Coordinate business and personal travel arrangements, including flights, accommodation, transportation, and itineraries
● Provide general administrative support across multiple business entities
● Assist with the administration and organisation of rental properties
● Maintain organised digital files, records, and important documentation
● Prepare, format, and edit professional documents, reports, and presentations
● Conduct online research and compile information when required
● Coordinate appointments, bookings, and other personal or business arrangements
● Help manage and track ongoing tasks, deadlines, and priorities
● Liaise with clients, suppliers, contractors, and other contacts professionally
● Anticipate administrative needs and proactively take care of tasks before they become issues
● Provide general executive and personal administrative support as required