Logistics Administrator

Job Title: Logistics Administrator

Pay Rate: $23.50 - $25.00

Location: Irwindale, CA

Available Job Schedules:

• Monday - Friday, 9AM - 6PM

FLSA Status: Full-Time, Non-Exempt

 

Job Overview

Absolute International Security is seeking a highly organized and dependable Logistics Administrator to provide day-to-day support to the Logistics department. This role is responsible for coordinating critical operational functions: our vehicle fleet, employee uniform program, facility maintainance, and vendor management. This position serves as the backbone for our day-to-day operational readiness. The ideal candidate is highly dedicated, organized, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Fleet Management

• Maintain preventive maintenance schedules and coordinate repairs across the vehicle fleet.
• Track registration, licensing, insurance, and compliance renewals.
• Monitor fuel usage, fuel cards, and vehicle-related costs.
• Coordinate vehicle assignments and manage scheduling conflicts.
• Evaluate repair-vs-replace decisions and support fleet budget planning.
• Respond to breakdowns and unplanned vehicle issues to minimize operational disruption.

Uniform & Inventory Management

• Manage uniform ordering, sizing, distribution, and reordering processes.
• Track inventory levels to prevent stockouts or overordering.
• Coordinate new hire uniform issuance and onboarding logistics.
• Manage vendor relationships for uniform suppliers, including quality and delivery issues.
• Maintain accurate records of who has been issued what, including exchanges and returns.

Facilities Coordination

• Triage and prioritize facility maintenance requests.
• Coordinate and evaluate vendors/contractors (cleaning, HVAC, landscaping, etc.).
• Support space planning and office/facility moves.
• Conduct or coordinate routine safety and compliance checks.
• Respond to urgent facility issues, including outside standard business hours as needed.
• Track facilities budget and spend.

Cross-Functional Coordination

• Prioritize and manage competing, time-sensitive requests across fleet, uniforms, and facilities.
• Maintain a master calendar of recurring deadlines (renewals, PM schedules, inspections, contracts).
• Collaborate with Operations, HR, Finance, and other department leaders on budgets and operational needs.
• Document processes and maintain organized records for continuity and cross-training.
• Provide responsive, professional service to internal "customers" (employees and managers).

Minimum Qualifications

Education

• High school diploma or GED required.
• Associate's or Bachelor's degree preferred.

Experience

• Minimum 2 years of logistics, fleet administration, facilities coordination, procurement or related experience required.
• Previous experience in security or similar industry preferred.

Additional Requirements

• Must be at least 26 years old
• Must possess a valid driver's license in good standing.
• Ability to pass a background check, drug screening, and additional screening requirements
• Strong organizational skills with proven ability to manage miultiple priorities simultaneously
• Proficiency in Microsoft Excel/Google Sheets (comfortable with formulas, tracking logs, and basic reporting)
• Excellent written & verbal communication and interpersonal skills
• Strong multi-tasking, task management, and attention to detail
• Possesses a professional and customer service oriented demeanor with emphasis on team collaboration and conflict resolution
• Ability to work in fast-paced environemnts and handle emergencies calmly under pressure.
• Acts with confidentiality and discretion
• Demonstrates initiative and self-motivation
• Must be dependable, committed to ethical conduct, and acts with integrity
• Available to work outside standard business hours and on weekends, as needed

Additional Information / Benefits

• Paid Time Off (PTO)
• Premium Shift Pay for Holidays Worked
• 401(k) Retirement Plan
• Health / Dental / Vision Insurance
• Paid Sick Leave
• Training and Career Development
• Employee Assistance Programs

This position is at-will, and job duties/schedules may be adjusted based on client requirements or operational needs.