Position:

Administrative Assistant

Job Description:

Who We Are:

As Arrow Global Components (AGC), a part of Arrow Electronics, we are a leader in distribution and value-added services related to electronic components. We resell, customize, and distribute electronic components to our clients all over the world. Our business is based on a trusted, long-lasting net of relationships with industry leaders, both on the supplier and customer sides.

About the Role :

The Administrative Assistant provides comprehensive administrative and operational support to the Casablanca site, ensuring the efficient coordination of office activities, business visits, and day-to-day administrative operations. The role is responsible for managing visitor logistics, travel arrangements, meeting coordination, and general office administration while supporting managers and maintaining a professional workplace environment.

Main Responsibilities:

• Provide administrative support by preparing correspondence, reports, presentations, spreadsheets, and other business documents.

• Coordinate local and international business visits, including meeting schedules, visitor agendas, hotel reservations, taxi transfers, and site logistics.

• Organize meetings by scheduling rooms, preparing meeting materials, and coordinating attendees.

• Coordinate domestic and international travel arrangements when required.

• Prepare and process expense reports and administrative documentation for approval.

• Maintain calendars and provide scheduling support for leaders and key stakeholders.

• Manage office supplies and coordinate with vendors to ensure adequate inventory.

• Handle incoming and outgoing mail, shipments, and courier services.

• Support onboarding logistics for new employees and visitors.

• Assist with the organization of site events, team meetings, and employee engagement activities.

• Serve as a point of contact for general administrative inquiries and support day-to-day office operations.

• Ensure administrative processes comply with company policies and procedures.

Job Complexity

• Applies established administrative knowledge and procedures to support daily business operations.

• Works independently on routine assignments with moderate supervision.

• Prioritizes multiple tasks while meeting deadlines in a fast-paced environment.

• Identifies administrative issues and resolves them using standard processes, escalating when appropriate.

• Builds effective working relationships with internal teams, external vendors, and visiting stakeholders.

Who We're Looking For:

• Associate degree (2-year degree) or equivalent administrative qualification preferred, or High School Diploma with relevant professional experience.

• Typically requires 2–4 years of experience in an administrative, executive assistant, office coordinator, or similar role.

• Experience coordinating travel, business visits, meetings, and office operations is preferred.

• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and Teams).

• Excellent organizational, communication, and time management skills.

• Fluent in English and French; additional languages are considered an asset.

What Do We Offer:

• Full Permanent contract

• Social advantage: CNSS, CIMR, Health insurance

• Very good working atmosphere in a team of passionate collaborators

• Work culture where you can make an impact

• Working within an international organization, recognized worldwide in its sector.

Submit your CV in English.

Arrow is an equal opportunity employer and is committed to create a diverse working environment by providing equal employment opportunity for all qualified persons.

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Location:

MA-Casablanca, Morocco (Boulevard Al Quods)

Time Type:

Full time

Job Category:

Business Support