Medical Affairs Project Coordinator/Analyst

Description

JOB SUMMARY:Reporting to the Director, Medical Affairs, the Medical Affairs Project Coordinator/Analyst provides comprehensive project management, data analysis, and operational project support for special initiatives within the designated Community of Care (CoC) Medical Affairs department. This role is responsible for coordinating the project and initiative activities of the Senior Medical Director and Director for Medical Affairs, managing sensitive and confidential information, and ensuring that projects and operational tasks are organized and executed efficiently.The Project Coordinator/Analyst will collaborate with both internal and external partners to optimize workflows, manage projects, and support the strategic objectives of the Medical Affairs team. In addition to project coordination, this role will include performing data analysis to support evidence-based decision-making, tracking key performance indicators (KPIs), and generating insights from project-related data to enhance operational efficiency.This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.QUALIFICATIONS:Qualifications:A level of education, training, and experience equivalent to a Bachelor’s degree in Health, Social Sciences, Planning, Business Administration, or Health Administration, along with a minimum of five (5) years of recent, relevant experience in a responsible role such as administration, project management, or business operations within a health, social services, government, or community organization. This includes experience in research assistance, project coordination, or policy analysis roles.ROLE SPECIFIC EXPERTISE:• Possesses strong interpersonal, organizational, and communication skills, with proven leadership abilities to oversee medical and research operations processes. • Demonstrates critical thinking skills, the ability to assess and discern risks, and the capability to take initiative and make decisions independently. • Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous lens.• Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups.• Demonstrated flexibility in adapting and changing procedures and processes to accommodate new roles and functions.• Demonstrated skills in advanced word processing, spreadsheet, and database applications, as well as knowledge of financial accounts, particularly accounts payable and receivable. Demonstrated ability to navigate relevant computer software, internet search engines, funding structures, and application processes.• Comprehensive understanding of health systems, policies, population health, prevention, health promotion, quality improvement, and clinical practices relevant to the program area.• Practical experience in project coordination and management, research and evaluation, policy analysis, and community development• Demonstrated ability to conduct literature and best practice reviews.• Demonstrated skill in conflict management, consensus building, negotiation, and facilitation to build and maintain positive partnerships.• Demonstrated creativity, innovation, sound judgment, tact, diplomacy, and the ability to work collaboratively in a dynamic and demanding environment are highly valued, along with excellent oral and written communication skills.• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature. • Liaises in a professional and courteous manner with senior leadership, managers/directors, staff and the external suppliers to gather and disseminate information. • Communicates in a compelling, clear and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent needs of others.• Utilizes strong investigative and analytical skills in order effectively administer program requirements. Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.• Practices care and thoroughness when entering and maintaining systems information, calculating and summarizing data, and compiling reports.• Physical ability to perform the duties of the positionSHARED VALUES:You care for everyone:• You’re compassionate, empathetic, and sensitive to the needs of others.• You are respectful, treating people as equals, and valuing others’ perspectives and differences.• You are appreciative of others’ efforts and give them praise when it’s due.You are always learning:• You are open minded, always receptive to different perspectives and ways of doing things.• You are curious and ask questions to find a deeper understanding.• You share your expertise and mentor others by sharing your knowledge and experience.You strive for better results:• You are accountable, and take responsibility for what you say, what you do, and who you engage in achieving better results.• You’re a solution finder, empowered to solve the challenges we face in healthcare.• You take ownership for growth and development and personal development, always seek feedback and opportunities to improve how we do things.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.