Coordinator II

Westwood Administration - East

Position Summary / Career Interest:

This position provides support for the administrative office of the Medical Oncology division as well as support to the Physicians. Provides accuracy in creating, maintaining, updating, and syncing multiple non-patient schedules across various platforms. Oversight of multiple scheduling platforms as a key administrator who utilizes scheduling information to assist with creating various schedules for learners, payroll, physician tasks, and projects as needed. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist, and project-based work. Must project a professional company image through in-person and phone interaction.

Responsibilities and Essential Job Functions

• Manages daily operation of the office.
• Supervise/monitor the secretarial effort of the division/section to maintain adequate secretarial assistance for all faculty in the division (including evaluation of support personnel).
• Gathers data and prepares divisional reports.
• Executes the transmission of biweekly payroll for the division/section.
• Maintains budgetary records for the division.
• Plans, schedules, and supervises all arrangements for divisional meetings including conferences, seminars, site visits, and other divisional functions.
• Proofread and edit all manuscripts documents generated by the Section Chief/Program Director and coordinate submission of abstracts, manuscripts and grant proposal/applications to appropriate agencies. Prepare slide/poster presentations.
• Prepare and publish monthly call schedule for the Section and weekly call schedule for Section Chief/Program Director.
• Evaluate need for office supplies for Sections and purchasing of said supplies in a cost effective manner with maintenance of books for office expenses.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• Two years of college
• Experience may be substituted for education on a year for year basis

Preferred Education and Experience

• Bachelors Degree
• 2 or more years supervisory experience
• 2 or more years of administrative experience including one year with a health care organization

Time Type:

Full time

Job Requisition ID:

R-56302

Important information for you to know as you apply:

• The health system is an equal employment opportunity employer.  Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status.  See also Diversity, Equity & Inclusion.

• The health system provides reasonable accommodations to qualified individuals with disabilities.  If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [email protected].

• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

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