📍 Bruxelles - Auderghem | 🕒 Full time | 🏢 Office-based role 

Are you a dynamic HR professional ready for a new challenge? Do you have a passion for HR, an eye for detail, and want to use your talent in an international environment? Then this position is for you! 

Your Role 

As Payroll Officer Luxembourg, you are part of the Benelux Payroll team and are responsible for the coordination, preparation, and control of all payroll-related activities for employees in Luxembourg (service station and head office employees). 

Working closely with SD Worx, the payroll provider responsible for salary processing, you ensure the accuracy and compliance of payroll data, monitor adherence to Luxembourg labour and social security legislation, and provide high-quality support to managers and employees regarding payroll and personnel administration matters. 

Key Responsibilities 

Payroll Administration 

• Collect, verify, and consolidate monthly variable payroll data from the different service stations (worked hours, absences, holidays, sick leave, bonuses, etc.). 

• Prepare and submit payroll information to SD Worx within agreed deadlines. 

• Review payroll calculations prepared by SD Worx and ensure data quality and accuracy. 

Personnel Administration 

• Manage the administrative aspects of the employee lifecycle (new hires, fringe benefits, contractual changes, promotions, working time adjustments, terminations, etc.). 

• Maintain and update employee records and HR systems. 

• Manage the administration of absences, leave requests, and sick leave. 

• Administer group insurance plans. 

External Stakeholder Management 

• Act as the primary point of contact between the company and the payroll provider. 

• Follow up on administrative files with Luxembourg authorities and social security institutions (CCSS, CNS, ADEM, ITM, etc.). 

• Respond to information requests and prepare documentation required for audits and inspections. 

Employee and Manager Support 

• Respond to employee queries regarding salary, payslips, leave, and personnel administration matters. 

• Advise managers on administrative and employment-related aspects of people management. 

• Ensure a high level of confidentiality when handling personal data and sensitive information. 

Compliance and Reporting 

• Ensure the correct application of Luxembourg labour and tax legislation, as well as internal policies and procedures. 

• Contribute to the continuous improvement of payroll and personnel administration processes. 

• Prepare HR reports and key indicators related to payroll costs, headcount, and absenteeism. 

Your Profile 

• Bachelor's or Master's degree in Management, Human Resources, or a related field.  

• Minimum of 3 years of professional experience in Human Resources or a similar role.  

• Good knowledge of Luxembourg labour law and payroll administration; experience with Workday and/or SD Worx is an asset.  

• Strong command of French, German, and English, both written and spoken.  

• Proficient in Microsoft Office applications, particularly Excel.  

• Excellent communication skills and a strong sense of empathy to foster positive working relationships.  

• Discreet and committed to maintaining strict confidentiality.  

• Accurate, detail-oriented, and well organized.  

• Strong organizational skills and the ability to manage priorities effectively. 

What We Offer 

• An enthusiastic HR team that encourages collaboration and growth.  

• An attractive salary (remuneration according to Joint Committee 211 salary scales, category 4A), a performance-based bonus, and a comprehensive package of fringe benefits including health insurance, supplementary pension, and more.  

• A full-time role based at our Auderghem office, with a transport allowance enabling occasional travel to our Luxembourg headquarters.  

• A pleasant working environment where our employees are valued.  

• The opportunity to develop and grow within an international company: "As you grow, we grow together." 

Working at Circle K 

You will join an international, multicultural environment where collaboration, innovation, and quality are central. You will have the opportunity to make an impact on the future of mobility in the Benelux and Europe. 

Circle K Belgium is a joint venture with TotalEnergies and market leader with more than 550 service stations. Circle K Belgium is part of Alimentation Couche-Tard, a world leader in the convenience sector. 
 

We strive to meet the needs of people on the move and make life easier for our customers. To achieve this, we offer fast and friendly service and provide convenience products, including food and hot and cold drinks, and mobility services, including road fuel and charging solutions for electric vehicles. 
Our vision: to become the world’s favorite destination for convenience and mobility. 
Our mission: to make our customers’ lives a little easier every day.