Strategy Operations Manager

Application Deadline: 18 November 2026

Department: Operations & Network Support

Employment Type: Full Time

Location: Remote / Flexible (+/- 2hrs CET)

Description

How you'll contribute

• Hold the Senior Management Team accountable through clear and transparent processes
• Maintain agendas for both the weekly housekeeping meeting and the monthly SMT meetings
• Accurate minuting of the SMT Meetings and proactive follow-up on action items 
• Develop effective and accessible knowledge-management structures for the Senior Management Team

• Programme Strategy Meeting: Operationally manage programme strategy meetings to align cross-functional leadership on strategic priorities. Coordinate Finance input to these meetings to ensure proposals to redeploy resources during the year are considered alongside strategic priorities, and ensure resulting decisions  and actions are recorded
• Support the Extended Leadership Group’s strategic accountability through clear and transparent processes, agendas, minutes and outcomes, including pro-active follow-up of action items
• Develop effective and accessible knowledge-management structures for the Programme Strategy Meeting and the Extended Leadership Group
• Horizon Scanning Meeting: Set up the process & knowledge-management for this forum, including maintaining a diverse set of invitees and stakeholders depending on strategic need. Ensure horizon scanning outputs are shared with the Risk team and feed into strategic risk discussions
• Operationally own the Annual Strategy Briefing process, including, as part of the planning team, own the process, ensuring that SMT and programme leaders are equipped and prepared for the process with relevant data, inputs and materials. Support meeting facilitation and documentation. Coordinate post-meeting strategy follow-up cadence and work with SMT to devise processes for any foundation-wide outcomes. Maintain a decision and action log that captures resourcing decisions
• Develop, maintain and optimise  effective and accessible knowledge- management structures for other strategy fora 
• Evaluate and refine project management tools and processes to improve coordination, efficiency, and clarity across teams
  
  

• Operationally manage CEO Office-owned and cross-programmatic funder calls  and funder quarterly updates, ensuring foundation-wide  funder comms coordination is generative, not duplicative
• Coordinate production of the Meliore Annual report
• Design, maintain and optimise a central knowledge architecture for Funder Comms in the CEO Office
• Lead end-to-end operational planning and execution for strategic internal Funder meetings - Funder Strategy Meeting; including executive minute-taking, pre-read preparation and post-meeting action item tracking
  
  

• Plan and facilitate  function reviews and programme reviews, extracting key insights and translating lessons learned into actionable process improvements
• Route lessons learned to relevant owners, including the Risk team where they bear on controls or risks
  
  

• Provide flexible project management support across ad-hoc strategic initiatives, adapting tools and frameworks to fit evolving organisational needs
• Serve as a central point for these processes, helping teams align, establish realistic timelines 
• Continuously assess and refine coordination processes to increase clarity and efficiency, while holding stakeholders accountable through transparent processes  
  
  

Our ideal candidate has

• Significant experience in senior operations and coordination, supporting executives or leadership teams, with a proven ability to deliver results in complex, fast-paced global organisations
• Strong organisational and coordination skills, with the ability to manage multiple priorities, track details, and ensure follow-through across a wide range of operational and project tasks
• Excellent judgement and discretion, with confidence to make independent decisions on priorities and stakeholder engagement
• Strong organisational and analytical skills, with experience improving systems and processes, identifying inefficiencies, and implementing practical solutions that enhance performance and collaboration
• Ability to see the horizon beyond the task and connect the dots across the organisation – balancing big-picture thinking with meticulous attention to detail
• A proactive, solutions-oriented mindset, combining strategic perspective with adaptability in dynamic and ambiguous environments
• Strong interpersonal and cross-cultural skills, with emotional intelligence to build trust, navigate complex relationships, and work diplomatically across diverse stakeholders and time zones
• Outstanding written and verbal communication skills, producing concise, accurate, and professional materials for senior audiences
• A genuine interest in (and ideally some exposure to) issues at the intersection of technology, society, and democracy, and a commitment to Meliore’s mission and values, including justice, equity, diversity, and inclusion
• Fluency in written and spoken English, our working language; 

• Additional languages are an asset.

Why join us?

• Be part of a remote-first, international network of professionals working on climate, energy and nature and work with a bunch of dynamic, culturally diverse individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• 6 offline days (with no calls or meetings) per year to focus on your work
• Reduced working time on Fridays during the Dry Season (summer)
• Access to our employee assistance program to support your mental health and personal development
• Supplementary paid business closure for end-of-year holidays
•  Maternity leave matched to 20 weeks for countries where regulation allows less than that
• Enjoy regular opportunities to connect and collaborate with colleagues around the world
•  A full-time position with an employment or consultant contract, subject to location, for 12 months, with possible renewal after one year.