Sr. Grants Operations Coordinator (Post-Award) – Family and Community Medicine & Neurology

Summary 

Every discovery that changes a patient's life starts with research, and research depends on people who keep it funded, compliant, and moving. The Medical College of Wisconsin (MCW) is a leader in academic medicine, where education, discovery, and patient care come together to improve the health of our communities.

In the role of Sr. Grants Operations Coordinator, you will serve as the dedicated post-award grants partner for the Department of Family and Community Medicine (DFCM) and the Department of Neurology, with effort split evenly between the two. You will manage grant financials, keep awards compliant with sponsor and institutional requirements, and be a trusted resource to principal investigators. This is a chance to build processes from the ground up in a growing program and shape what post-award support looks like for two departments. 

Primary Responsibilities  

• Coordinate the planning, organization, and administration of grants assigned to the supported research and clinical departments, with a primary focus on post-award management
• Manage and monitor grant financials, including budget tracking, financial analysis, and reporting, to support accurate and timely financial management of awards
• Work with investigators and administrative staff to keep grants compliant with regulatory, funding agency, and institutional policy requirements, identifying and escalating concerns early
• Serve as a knowledgeable resource and guide for principal investigators on grant administration, funding opportunities, and award requirements
• Partner with the Grants and Contracts Office, the Office of Sponsored Programs, and department financial and administrative leaders to support grant activity
• Review proposals and budgets as needed, and track the status of applications and awards
• Develop and maintain standardized tools, such as budget templates, checklists, and tracking resources, to improve consistency and efficiency
• Prioritize and balance work across two departments, communicating clearly with stakeholders

Work Arrangement and Schedule:

• Full-time, exempt; 8:00 a.m. to 4:30 p.m., Monday through Friday
• Hybrid, with a minimum of 2-3 days onsite

Minimum Qualifications 

Appropriate experience may be substituted for education an on equivalent basis.

• Bachelor's degree
• 6 years of experience, including managing grant financials and responsibility for the financials of a portfolio (budgeting, budget management, and financial reporting)
• Working knowledge of grants, including post-award requirements and regulatory compliance
• Advanced Excel skills and experience with financial analysis and reporting

Preferred Qualifications 

• Experience supporting faculty or investigators, with established working relationships and the confidence to respectfully hold a position and push back when needed
• Experience in an academic, research, or healthcare setting
• Strong judgment in recognizing when to ask for help or escalate a concern, and comfort working with ambiguity
• High emotional intelligence, strong communication skills, and the ability to prioritize across two departments
• Experience building or improving processes, templates, or databases

#LI-FL1

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously. 

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. 

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects. 

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.