Administrative Operations Assistant

We are seeking a highly motivated, proactive Administrative Operations Assistant to support a Partner in a fiduciary and private client firm. The Partner manages two offices (Cyprus and Luxembourg) and sits on the company’s international management committee. This role requires strong independence, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced, international environment. Job description Executive & Administrative Support Manage complex calendars, meetings, and international travel arrangements Act as first point of contact for internal and external stakeholders Prepare meeting materials, agendas, presentations, and follow-ups Handle confidential and sensitive information with discretion Project & Operations Support Coordinate and track partner-led projects across offices Monitor deadlines, deliverables, and action items Support board-related activities and reporting Improve workflows and administrative processes proactively Digital & Systems Management Maintain structured digital filing systems and documentation Use collaboration and productivity tools efficiently (e.g. project management platforms, cloud storage, communication tools) Support adoption of digital best practices within the Partner’s workflow Your Profile Proven experience as an administrator, operations or office Executive Assistant for 2 years+ or be a significantly motivated junior Ability to work independently with minimal supervision Strong project coordination and organizational skills Excellent written and spoken English High level of digital literacy and confidence using modern work tools Strong attention to detail and time management Nice to Have Greek language skills Experience in fiduciary, legal, financial services, or professional services environments Experience working in international or multi-office settings Personal Attributes Proactive, solution-oriented mindset Highly reliable and discreet Strong communication and stakeholder management skills Comfortable working with senior leadership and board-level matters Flexible and adaptable in a dynamic environment Excellent knowledge of and proficiency in using artificial intelligence (AI) tools Benefits 13th Salary Flexible working hours Hybrid work environment Provident fund after completion of probation period 25 days annual leave + Bank Holidays Modern offices with an open floor plan