Accounting Coordinator

Description

Position Overview

Support routine billing, vendor bill processing, purchasing, inventory records, and logistics. Coordinate with Accounting, Service, and Warehouse teams to keep transactions accurate and moving on time.

What You'll Do

• Support customer billing, sales order processing, and approved purchasing.
• Process vendor invoices and resolve discrepancies, escalating complex accounting questions to the Director of Finance.
• Coordinate inventory replenishment and shipment tracking, keeping teams informed of delivery updates.
• Work with Accounting, Service, and Warehouse teams to ensure records are accurate and transactions are ready for billing.
• Maintain financial and inventory records in accordance with company approval procedures.
• Provide administrative support, including mail handling, office supply replenishment, and logistics coordination for on-site teams as needed.
• Interact with others and conduct work in a manner that models our core values.

Requirements

What You'll Bring

• At least one year of experience engaging in and independently fulfilling A/P and A/R tasks.
• High school diploma or equivalent; accounting or business coursework preferred.
• Working knowledge of invoices, purchase orders, vendor bills, and inventory records.
• Excel proficiency and the ability to learn accounting, inventory, and service systems.
• Strong accuracy, organization, communication, and follow-through.
• Ability to work remotely and attend the office on scheduled days.

Physical, Sensory, Mental, and Cognitive Requirements

The individual in this role will need to be able to engage in the following with or without a reasonable accommodation.

• Mental: Maintain accuracy during routine work, manage interruptions, and meet deadlines.
• Physical: Perform computer-based work, use office equipment, and access onsite records and work areas as needed.
• Sensory: Access and interpret invoices, part records, and shipment information; communicate effectively through available methods, including assistive technology.
• Cognitive: Compare orders and bills, check quantities and pricing, identify missing information, and prioritize follow-up.