Field Operations Coordinator - Veterinary Services

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BluePearl is hiring for 2 Field Operations Coordinators to our remote team!
 

The Field Operations Coordinator provides high-impact operational and administrative support to the Director of Strategy, Director of Operations Support, Division Vice Presidents, and their leadership teams. This role enables smooth day-to-day operations, coordination with centralized functions, and process/tools management.

Job Responsibilities

• Organizes and facilitates communication with centralized functions to allow smooth field operations.
• Manages logistical requirements to ensure operational excellence, including communications, meeting management, organization of supporting documents, and tracking of initiatives.
• Partners with Corporate Affairs and Field Operations to ensure support documentation is adequately created to address the needs of Field Associates.
• Supports program management for Field Operations by creating and managing Smartsheets/spreadsheets, and providing tracking for Field Ops initiatives.
• Prepares spreadsheets and reports that support operational planning and execution (e.g., training, workforce planning, CapEx planning).
• Gathers and consolidates Support Office requests and materials.
• Assists in onboarding new field leaders, ensuring they have the operational resources and tools needed for success.
• Maintains updated email lists, contact information, and organization charts for the Field.
• Edits and ensures accuracy in SharePoint pages.
• Processes invoices as needed.
• Other job duties as assigned.

Education and Experience

• Associate or Bachelor’s Degree in Business Administration, Healthcare Administration, Communications, or other relevant field required.
• 2-4 years of experience in operations coordination, program coordination, or administrative support required.
• Certification in Project Management preferred.

Qualifications

• Requires critical thinking skills and decisive judgment.
• Excellent interpersonal, organizational, prioritization of work, and problem-solving skills.
• Experience supporting field-based teams, multi-site operations, or regional teams.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Outlook, and virtual meeting platforms (Teams/Zoom).
• Experience pulling and gathering data, including the use of Smartsheet and OneDrive.
• Experience creating, editing, and maintaining SharePoint sites.
• Experience in a healthcare, veterinary, or medical operations environment preferred.

Working Conditions

• Ability to work at a computer for extended periods (8+ hours).
• The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Noise level in the work environment can be moderately high, with potential exposure to animal dander, fur, and other elements typical of a veterinary hospital during site visits.
• Travel of up to 10% may be required.

Mars Five Principles - Live and exemplify the Five Principles of Mars within self.

• Quality – Quality begins with delivering our best to the people and pets we serve. It continues through all we do.

• Responsibility – We take responsibility without being asked. We support the responsibilities of others.

• Mutuality - A mutual benefit is a shared benefit. A shared benefit will endure.

• Efficiency – Our resources are precious. Being efficient helps us accomplish more and waste less.

• Freedom – Freedom lets us shape our future. Performance allows us to remain free.

BluePearl is committed to a diverse work environment in which all individuals are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, creed, sex, age, disability, genetic information, marital status, citizenship status, sexual or affectional preference, or gender identity or expression, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request. We are an Equal Opportunity Employer and a Drug Free Workplace.