Benefits Coordinator

The Benefits Coordinator assists the Benefits Manager in providing county-wide, centralized support for benefits administration and employee leave management. This position works to ensure timely and accurate execution of all benefits processes and employee leave activities as directed by the Benefits Manager. As a contact point for benefits and leaves, the Benefits Coordinator provides customer service for county employees. 

This position will also be responsible for assigned professional, technical, and administrative functions and tasks supporting Human Resources Department operations. The Benefits Coordinator will become a technical assistant for county employees and retirees and will provide administrative support for various HR departmental functions and events. The position reports to the Benefits Manager.

1. Assist in preparations and conducting New Employee Orientation process. 
2. Works with the Benefits Manager to monitor and administer all leaves within FMLA regulations and HIPPA guidelines, including medical, FMLA, paid parental leaves, worker’s compensation leaves, military leaves, jury duty, leave without pay, etc. 
3. As directed, process, communicate and provide appropriate paperwork to the employees in a timely manner. Reviews for compliance and coordinates leave activity with Payroll.
4. May be assigned administrative tasks involving Modified Work Program implementation and monitoring.
5. Works with the Benefits Manager to manage worker compensation cases. Communicates and provides appropriate documentation to the workers compensation carrier, employee and the department until the case is closed. May help to process First Report injuries on-line, including initial documentation. 
6. Assist with employee inquiries concerning all benefits, i.e., health, pharmacy, dental and vision benefits, optional supplemental coverage, group life insurance, group long term disability, employee assistance program, retirement benefits, etc.
7. Provide guidance to employees and retirees with coordination with MPERA as needed. Assist with tasks associated with retirement processes and final letters. 
8. Process deposits for retirees and COBRA participants health benefit premium payments; stop-loss checks; pharmacy benefit manager rebates; jury duty funds, Montana State Fund wage loss checks (when applicable), Class Action lawsuit checks, etc.
9. Work to maintain Employee Navigator on-line health benefits system enrollments. Includes setting up all new employees, class status, ACA eligibility, Open Enrollment, approving life qualifying events, manage employee benefits and making edits as needed, etc.
10. Assist with yearly Open Enrollment sending employees and relevant retirees Open Enrollment materials, mandatory notices and documents in a timely and compliant manner.
11. Coordinates the Annual Health Screen with the PMR Clinic, including sending all of the Health Screen information to all employees. 
12. Works with the Gallatin County E-Verify system and provides back-up for verifying I-9’s. 
13. Bi-weekly review with payroll for Employee Navigator benefits elections/change deduction report. 
14. Maintains compliance with federal and state regulations, and County policies in all tasks.

II. ADMINISTRATIVE SUPPORT

1. May provide back-up and support for assigned administrative duties and functions in the HR office.

• Human Resources basic principles and processes
• Office operations, administrative practices, reporting, and data analysis methods
• Standard office software, equipment, and HRIS and/or employee benefits systems
• Basic policy development and documentation practices, including SOP and policy manual
• Basic understanding of Federal and State employment laws

• Accurate data entry, records management, and file maintenance.
• Providing excellent customer service to employees, retirees, and the public.
• Working with sensitive and confidential information
• Communicating effectively both verbally and in writing with diverse audiences.

• Manage multiple priorities, respond to changing needs, and maintain flexibility.
• Exercise courtesy, tact, and professionalism with staff, elected officials, and the public.
• Work independently, follow direction, and collaborate effectively as part of high a functioning team.
• Maintain confidentiality and appropriately handle sensitive and confidential information.
• Always represent the Human Resource Department and Gallatin County professionally
• Support the development and implementation of policies, procedures, and guidelines to ensure consistency and compliance

• One (1) year of post-secondary coursework or training in human resources, business, office administration, or a related field; and/or
• Two (2) years of progressively responsible customer service, administrative, or office support experience.

• Experience in a human resource setting.
• An understanding of FMLA and HIPPA
• Associate or Bachelor’s Degree in Human Resource Management, or related field.

As a condition of hire, the final candidate will be required to successfully pass a background screening.

• Cover Letter
• Resume
• Three (3) work references