Personal Assistant - Audit Practice

We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you're building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in.

Be part of the biggest service line in BDO Australia! Our Audit and Assurance team is looking for a motivated and highly organised Personal Assistant to join our dynamic and collaborative Sydney team.

This role will provide high-level administrative and operational support to four Audit & Assurance Partners and their teams. The role requires strong organisational skills, attention to detail and the ability to manage multiple priorities while supporting client service delivery, business development initiatives, compliance processes and team operations.

Key Responsibilities:

• Proactively manage Partner calendars, appointments, meetings and commitments, ensuring priorities are managed effectively and scheduling conflicts are resolved.
• Manage Partner mailboxes, where required, including monitoring correspondence, drafting responses, coordinating follow-up actions and ensuring timely management of key communications.
• Provide financial administration support to assist with the management of work in progress (WIP), debtors, accounts payable queries and client billing processes.
• Provide general administrative support including document production, expenses, timesheets, printing, scanning, filing, desk bookings and other operational requirements.
• Manage the team’s compliance requirements in-line with the Firm’s Risk Management Policies including client onboarding, conflict checks, ASIC searches and client/engagement acceptance procedures.
• Collaborate with other teams by preparing tenders for new client work, client presentations, client and/or networking events, maintenance of the CRM database and managing and actioning related reports.
• Coordinate team initiatives including functions, scheduling meetings, recording minutes and actions, organising training sessions and employee movements.
• Collaborate proactively with the People & Culture team on initiatives relevant to the team.
• Book domestic and international travel for Partners and the team.
• Work closely with the wider Audit team to provide support and coverage where needed and work collectively as a team to ensure the efficient and effective operation of the service line.
• Work cohesively with all areas of the firm, including members of the Shared Services teams.

About You

Our ideal candidate will have prior experience as Personal Assistant or Team Assistant, preferably within a professional services environment. You are naturally proactive and solutions-focused, demonstrating initiative and sound judgement. You will also need:

• Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
• Experience working with CRM, practice management and workflow systems (such as PSA or similar) is highly regarded.
• Strong organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
• Well developed written and verbal communication skills with a professional and confident approach.
• High attention to detail and commitment to quality and accuracy.
• Demonstrated ability to build and maintain effective relationships with senior stakeholders, clients and colleagues.
• High degree of discretion and professionalism when handling confidential and sensitive information.
• Strong problem-solving skills with the ability to work independently and collaboratively.
• Adaptable, resilient and able to thrive in a fast-paced professional services environment.

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a  2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at [email protected]