Purchasing & Logistics Specialist

Description

Our client IMS Trading LLC - Cleanlogic is hiring a Purchasing & Logistics Specialist in the Audubon, PA market (19403)! 

THE DIFFERENCE WE MAKE

We think “nice and clean” is the greatest feeling in the world. That’s why we’re committed to offering the highest quality bath accessories at an affordable price. That’s why we act responsibly and sustainably. That’s why we treat our customers and our employees with fairness, respect, and care. That’s what being nice and clean is really all about, and right now, the world can use all the nice and clean it can get. 

WHAT IT TAKES TO BE “NICE AND CLEAN”

When IMS began more than 20 years ago, we committed to creating a socially responsible company where everyone is invited to join us in doing good business that was good for all. We haven’t lost sight of that vision. Giving back and inspiring change is as much a part of our day as growing into the #1 national brand in the bath & accessories category. Today, we’re focused on making products to bathe every human and clean every home, while continuing our effort to diversify our voice, widen our perspective, and expand our reach.  

Our mission is to Inspire ALL to achieve Independence & Success. We are minority owned, NMSDC certified, and our products are accessible, focused on quality while supporting sustainability initiatives and employ our DEIA program in our workforce. Our inclusive packaging has blind and low-vision shoppers in mind with braille and proceeds support 501c3, Inspiration Foundation.

POSITION SUMMARY

IMS Trading is looking for a full-time Logistics & Purchasing Specialist to oversee the daily sourcing operations while managing our partnerships for value and growth.  This role will report directly to the Supply Chain Manager.  We are looking for a Logistics & Purchasing Specialist who can take responsibility for all aspects of this role as listed below to help build a resilient supply chain that is capable of navigating a complex global network.  We are a company with a strong corporate culture. Our team includes some of the brightest minds in consumer goods industry. We work hard, we're always positive, we have a team first culture, and an entrepreneurial spirit. Our company is experiencing explosive growth which means things move fast around here! We're always connected, so you need to be quick, communicative, and on top of your game.

ESSENTIAL DUTIES

PURCHASING:

• Source and maintain relationships with overseas vendors and manufacturers, primarily in Asia and Mexico
• Create and manage purchase orders (POs) in our ERP and ensure order accuracy
• Maintain records of goods ordered and received and ensure they are compliant to industry and government standards
• Collaborate with finance on invoice reconciliation, landed cost analysis, and resolution of invoice/payment term discrepancies
• Establish and execute annual bid cycle to negotiate prices and contracts with suppliers
• Track and monitor production schedules and order fulfillment
• Track and scorecard metrics to meet service requirements and reduce expenses
• Resolve issues related to product quality, delivery delays, or order discrepancies.
• Own, build and maintain relationships with suppliers and ensure compliance with supplier quality assurance
• Implement purchasing strategies to meet material and service needs for quality, volume, availability and pricing

LOGISTICS & FREIGHT COORDINATION:

• Coordinate ocean freight shipments from origin to final U.S. destination, working with freight forwarders, customs brokers, and shipping agents
• Ensure compliance with local import regulations (domestic and international), including required documentation (commercial invoices, packing lists, bills of lading, etc.)
• Monitor shipping schedules and manage any delays or reroutes
• Track shipments and provide regular updates to relevant internal teams
• Coordinate with warehouse or distribution teams to ensure seamless receipt of goods
• Negotiate freight forwarding rates, approve container bookings and confirm shipments 
• Manage import containers from suppliers directly to IMS, 3PL, or customer’s warehouse
• Supply appropriate documentation to forwarders to deliver our products without delay 

ADMINISTRATIVE & CROSS-FUNCTIONAL SUPPORT:

• Communicate proactively with sales, operations, and inventory teams to align supply with demand forecasts
• Lead business reviews with suppliers to drive continuous improvement initiatives 
• Collaborate with other business functions in planning to mitigate risk and maintain correct inventory levels 
• Partner with Product Development and Sales for new developments to ensure launch dates are met 
• Decision-making authority aligned with our sustainable sourcing and production standards approval process

Requirements

QUALIFICATIONS & SKILLS 

• Bachelor’s degree in Supply Chain, Business, International Trade, or a related field preferred or relevant experience
• 5+ years of experience in purchasing, logistics, or import coordination, ideally with overseas suppliers
• Strong understanding of international shipping practices, incoterms, and customs compliance
• Experience working with freight forwarders and customs brokers
• Proficient in Microsoft Office and supply chain/ERP systems (e.g., NetSuite or SAP).
• Excellent communication, negotiation, and problem-solving skills
• Highly organized and capable of managing multiple priorities
• Thrive in a fast pace and fast-growing working environment
• Experience with application of landed costs including the following: freight costs, duties and fees, impact on material costs and payments to freight forwarders, customs agents and local carriers
• Research and analytical skills
• Positive and professional demeanor
• High attention to detail 
• Ability to make sound independent decisions and work effectively in a team environment  
• Multilingual skills (Mandarin, Spanish, etc.) are a plus
• Occasional travel to warehouses, ports, or supplier locations may be required

VALUES

• Social Impact: "Support our mission to foster inclusivity and contribute to increasing employment opportunities for diverse talent, particularly individuals with disabilities, through your daily work and commitment to our purpose-driven goals."
• Sustainable Contribution: "Contribute to our commitment to sustainability by aligning personal work practices with eco-friendly and socially responsible objectives, supporting a healthier planet."
• Ethical Conduct: "Uphold a culture of ethical practices by embracing transparency, accountability, and responsible communication in your role, strengthening consumer trust and company integrity."

ADA IMS Trading, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. 

OSH Act IMS Trading, LLC is committed to providing a safe and healthy workplace in compliance with the Occupational Safety and Health Act (OSH Act). All employees are expected to adhere to safety standards, participate in safety training, and report any hazards or unsafe conditions. IMS Trading, LLC goal is to maintain a work environment that is free from recognized hazards and to ensure the safety and well-being of all employees. 

EEO IMS Trading, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.