Supervisor, Accounts Payable

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies or increasing productivity in their laboratories, we are here to support them. Our global team of more than 100,000 colleagues delivers an unrivalled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services and Patheon. For more information, please visit www.thermofisher.com.

POSITION OVERVIEW:

 

We are looking for an experienced and motivated individual to join our team as an Accounts Payable Supervisor at Thermo Fisher Scientific Inc. This multifaceted position plays a key leadership role in managing and continuously improving Accounts Payable (AP) operations within GBS Budapest for the EMEA region. The role oversees multiple AP functions, including Query Management, Invoice Troubleshooting, AP Quality Control, and IDOC Issue Resolution. The position is responsible for ensuring the integrity, accuracy, and compliance of end-to-end Procure-to-Pay (P2P) processes while delivering timely and effective support to both internal stakeholders and external suppliers. It supervises cross-functional teams that handle supplier and business queries, invoice processing issues, quality monitoring, and system interface errors.

A critical part of the role is driving standardization, automation, and process optimization initiatives. The position also plays an active role in system upgrades, reporting and analytics, root cause analysis, and cross-functional collaboration, particularly with Compliance teams, to enhance service levels, reduce operational risks, and support audit readiness.

MAJOR AREAS OF RESPONSIBILITY:

• Supervise all E2E daily operations within the Accounts Payable team, including accounting, query management, invoice issue resolution, quality controls and Idoc management.

• Provides daily interaction, training, direction and oversight of staff activities to ensure coordination, accuracy and timely delivery of work outputs.

• Oversee and review month-end closing activities, including account reconciliations and journal entries.

• Ensure timely clearance of aged items on general ledgers and maintain overall balance in accordance with accounting standards.

• Implement and enforce accounting policies and procedures to maintain accurate financial records.

• Ensure the accuracy and completeness of the accounts payable sub-ledger and its reconciliation with the general ledger.

• Monitor and reduce AP related Trade - GR/IR items on a monthly basis.

• Use BlackLine for account reconciliations and ensure all reconciliations are completed accurately and timely.

• Collaborate with the finance team to support financial planning, forecasting, and budgeting processes.

• Monitors and troubleshoots invoice fall outs daily to ensure payment due date adherence

• Responsible for the timeliness of invoice handling and troubleshooting

• Monitors and troubleshoots invoice fall outs daily to ensure payment due date adherence

• Supervises the timeliness and accuracy of supplier invoice query and issue resolution processes.

• Ensures quality in customer service levels is maintained both internally and externally.

• Works closely with the GBS Control & Compliance team.

• Adheres to Internal & External Audit guidelines and provides reporting as requested.

• Ensures quality in customer service levels are maintained both internally and externally.

• Perform special projects and ad-hoc reporting as require within the functional area

• Connects and builds the network with other P2P departments to leverage and share standard methodologies

• Support global process standardization and the implementation and maintenance of accounts payable automation tools and technologies for functional area

• This position holds the supervisory/administrative responsibility for development of staff members, including hiring, performance development and annual review, disciplinary actions, coaching and counseling, personal development and career advancement, succession planning, etc

REQUIRED EDUCATION/EXPERIENCE:

• University or College degree

• 5+ years prior experience in Shared Services or Global Business Services

• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.

• Excellent interpersonal, written, and verbal communication skills.

• Proven track record of managing people and processes

• Demonstrates attention to detail and quality, and sense of urgency for quick resolution

• Ability to exhibit persistence and emotional intelligence and diffuse customer dissatisfaction.  

• Ability to work through and adapt to change.

• Ability to adapt to (frequently) changing priorities

• Proficient in English

• Excellent problem-solving skills and ‘can do’ attitude

• Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation, and Involvement
  
  REQUIRED SKILLS:

• Extensive experience with SAP is required; familiarity with Navision, QAD, Oracle, JD Edwards Financial Software is advantageous.

• Strong grasp of Accounts Payable principles and standard processes.

• Demonstrated capability and readiness to develop and maintain financial controls

• Effective training skills and team building capabilities for rapid ramp-up of functional tasks within area of responsibility.

• Proven leadership abilities and strong oral and written communication, presentation, conflict resolution and coaching/mentoring

• Experience leading continuous process improvement projects leading to significant time or bottom-line savings.

• Ability to develop high levels of credibility and forge validated and positive professional relationships with peers, and upper management.

• Ability to handle multiple assignments, has good judgment, and prioritizes projects and time reliably

• Ability to develop and maintain financial controls.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.