Marketing Event Coordinator

Overview

About TEKsystems and TEKsystems Global Services 

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. 

 

Role Description

At TEKsystems, marketing is about understanding the customer — and building awareness about how our services can satisfy their needs. We’re looking for an enthusiastic and versatile marketer who is hungry and motivated to help us advance our overall marketing efforts. You will be an integral part of the development and execution of marketing plans to reach targets from brand awareness to product promotion.

 

Our ideal candidate supports all event team members by coordinating the logistics for TEKsystems and TEKsystems Global Services events including, but not limited to, developing and maintaining project plans, identifying/reserving/scheduling, preparing materials, requesting catering, overseeing event setup and take down and clean up with direction from the appropriate decision maker, hotel room block reservations, budget analysis and credit card reconciliation.

Responsibilities

Essential Functions: 

• Serve as a liaison with event vendor to oversee planning, production, and timely shipment of event materials (booths, banner stands, tablecloths, etc.) to regional offices to support local marketing and event initiatives. 

• Support other field office requests as-needed. 

• Maintain and file event planning and logistical documents. 

• Ship promos or event needs to event locations. 

• Maintain stock of promos in-house and check inventory on a needed basis. 

• Work with Branded Solutions team for employee Store(s) field requests and maintain stock for corporate and employee store. 

• Assist with follow-up for post-event tasks, including ROI, budget recaps and debriefs. 

• Submit billing payment requests for event invoices. 

• Reconcile budget and event credit card. 

• Organize event folders and frequently streamline or optimize processes. 

• Answer event inquiries and other online forms. 

• Order office material for department needs. 

• Schedule meetings, meeting rooms, AV, and food and beverage for team events or other meetings. 

• Scan or send contracts or other documents as needed. 

• Support any ad hoc assignments as necessary. 

Qualifications

Minimum Education/Abilities/Skills:

• Associate’s degree in related field required
• 0 - 2 years of experience
• Excellent attention to detail
• Strong organizational skills with emphasis on quality control
• Excellent communication skills
• Successful at managing multiple projects at once
• High degree of flexibility
• Adequate knowledge and use of Microsoft Office

Competencies:

 

• Quality as job one. Considers quality a priority over simply getting things done.
• Self-direction. Self-motivated and self-initiate new assignments and challenges, seeking out influencers and the knowledge they need to achieve their goals and progress to the next level.
• Fearless decision-making. Steps up and make decisions when it’s necessary. Not afraid to make a mistake to reach for innovative solutions.
• Skills development. Strong desire to consistently improve/expand skills to become even better. Grow personally to help the team and company grow.
• Desire for input. Seeks to understand what’s expected and secures regular feedback for motivation and develop new ideas/ways of working.
• Cool under pressure. Confidence to calmly analyze situations and solve problems, even when the deadline is quickly approaching. Know when to compromise and when to stand firm.
• Effective people skills. Values and understands how to nurture professional relationships, build bridges to expand organizational network.

Special Requirements:

• In-person, reporting to Hanover, MD office 

• Travel required 

 

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.   To view the EEO is the law poster click here.   If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected].

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.