Project Coordinator

Description

Britten Inc. is a world-class event fabricator, partnering with leading brands and agencies to design, engineer, and build high-impact environments that perform in the real world. For 40 years, we’ve combined world-class design thinking with advanced fabrication, printing, and manufacturing capabilities to deliver complex, large-scale experiences; from custom event builds and branded environments to immersive installations that bring campaigns to life.

Headquartered in Traverse City, Michigan, Britten is built for execution at the highest level. We take on ambitious, complex work and deliver it from concept through fabrication and final deployment. Our reputation has been earned through a solution-driven mindset, a commitment to precision, and the ability to turn bold ideas into fully realized physical experiences.

We are a team of builders, problem-solvers, and collaborators who thrive in fast-paced, high-expectation environments. We believe in craftsmanship, accountability, and doing whatever it takes—together—to deliver work that stands apart.

At Britten, we don’t just build what’s been done before. We build what’s next.

Learn more at www.britteninc.com

What We Seek...   

We are looking for a motivated, detail-driven individual to support the success of projects within Britten's Events and Special Projects team. The Project Coordinator is the administrative and clerical backbone of the project management team, setting up jobs correctly across all platforms, tracking materials and lead times, booking freight and installation, and coordinating with internal partners so Lead PMs can stay focused on execution and the client. Phenomenal organization, communication, and follow-through will keep every detail on track through each stage of planning and production.

Job Summary and Job Functions 

• Set up new jobs correctly across all platforms: Schedule, Work Order List, Salesforce, and project Teams chat
• Attend job handoff meetings to gain a full understanding of each project
• Review materials with the Lead PM and Purchasing; monitor material lead times via the purchasing team and ensure known issues are communicated to the Lead PM for solutions and client communication
• Verify Salesforce job setup and line breakouts completed by the sales team accurately reflect the scope as handed off; flag any discrepancies to the Lead PM and sales for resolution before work proceeds
• Book freight on behalf of the Lead PM per project needs
• Communicate and book installation needs as defined by the Lead PM
• Coordinate with internal partners, including the metal fab and print divisions, to communicate project needs and handle related clerical follow-through
• Support load-out execution per the pack plan defined by the Lead PM and Operations by documenting the plan, communicating it to the load-out team, and organizing materials through color coding, load maps, and similar tools.
• Works with a sense of urgency to meet short deadlines without compromising quality.
• Align with and believe in the company core values: We Say Yes, We Hustle, We Think Bigger, We Keep Promises, We Build People Up

Other Duties

Please note this job description is not designed to be exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the position. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

• Experience and fluency in software platforms such as Microsoft Office and Google Workspace; Excel fluency is strongly preferred
• Strong administrative and clerical coordination skills with the ability to track multiple projects and deadlines simultaneously
• Exhibits strong organizational skills, attention to detail, and adherence to department standards and processes
• Ability to make decisions in a timely manner while keeping up in a fast-paced, multi-tasking environment
• Effective verbal and written communication and listening skills; communicates respectfully and maintains a high level of respect with internal teams and partners
• Demonstrates effective teamwork, conflict resolution skills, and relationship building
• Trusted as someone who will do what they say they will do; approaches work with enthusiasm, maintains a positive outlook, and is self-reliant
• Align with and believe in the company core values: We Say Yes, We Hustle, We Think Bigger, We Keep Promises, We Build People Up

 Physical Demands and Work Environment 

• Office environment working atmosphere
• Moving self in different positions to accomplish tasks in various environments
• Remaining in a stationary position, often standing or sitting for prolonged periods
• Moving about to accomplish tasks or moving from one worksite to another 
• Communicating with others to exchange information 
• Repeating motions that may include the wrists, hands and/or fingers
• Performing and assessing the accuracy, neatness and thoroughness work 
• Sedentary work that primarily involves sitting/standing
• Light work that includes moving or adjusting objects up to 20 pounds

Compensation and Benefits

A competitive hourly rate and/or salary is being offered and a full benefits package for all full-time positions. Benefits Package Highlights: 

• Medical, Dental and Vision Insurance coverage options
• 401K with employer match of contribution (Employer match equal to 50% of contributions to the plan, up to 6% of employee’s pay) 
• Paid Holidays
• Paid Time Off (Full time employees) 
• Educational Assistance
• Life Insurance-company provided 
• Reimbursement for safety glasses and/or work boots (if position requires and qualifies) Company provided safety, skill development and/or leadership training opportunities

Britten, Inc. and its affiliates are equal opportunity employers and do not discriminate against otherwise qualified applicants in employment on the basis of race, color, religion, age, sex, national origin, genetic information, disability, or any other characteristics as protected by federal, state or local law. Britten, Inc. is a drug free employer.